2018-2019 Annual Report on the Administration of the Access to Information Act
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1. INTRODUCTION
Purpose
The Access to Information Act came into effect on July 1, 1983, giving the public a right of access to information contained in government records, subject to certain specific and limited exceptions.
Section 72 of the Access to Information Act requires that the head of every government institution prepare and submit an annual report to Parliament, detailing the administration of the Act within the institution for each fiscal year.
This annual report describes how Infrastructure Canada (INFC) administered the Access to Information Act from April 1, 2018 to March 31, 2019.
Mandate of Infrastructure Canada
Infrastructure Canada (INFC) was established in 2002 to ensure that Canadians benefit from world-class public infrastructure from coast to coast to coast. As the federal lead on the Government of Canada's $180 billion Investing in Canada plan, INFC develops strategic, long-term and collaborative plans in support of economically vibrant, sustainable and inclusive communities.
INFC's mandate includes enabling investments in modern, green, and resilient infrastructure projects to accomplish goals such as:
- improving public transit, roads and bridges;
- renewing and expanding facilities for culture, sports and recreation;
- improving water systems for healthier and cleaner communities; and
- upgrading the infrastructure of rural and northern communities, including extending faster, more reliable Internet services to more Canadians.
INFC works in partnership with provinces, territories, municipalities, Indigenous communities, other federal departments and agencies, the private sector and not-for-profit organizations to achieve its mandate.
2. ORGANIZATIONAL STRUCTURE
Departmental Organization
Infrastructure Canada is overseen by the Minister of Infrastructure and Communities, and as of January 2019, provides support to the Minister of Rural Economic Development. The Deputy Minister of Infrastructure and Communities is supported by the Assistant Deputy Minister, Policy and Results; Assistant Deputy Minister, Program Operations; Assistant Deputy Minister, Corporate Services; Assistant Deputy Minister, Rural Economic Development; Assistant Deputy Minister, Investment, Partnerships and Innovation; as well as Director General, Communications; Chief Audit and Evaluation Executive and Director General, Corporate Secretariat.
INFC is part of the Infrastructure and Communities portfolio which includes the Jacques Cartier and Champlain Bridges Incorporated, the Windsor-Detroit Bridge Authority, the Canada Infrastructure Bank, and federal interests in the Toronto Waterfront Revitalization Corporation.
Access to Information and Privacy (ATIP) Division Organization
The ATIP Division at INFC is led by the ATIP Coordinator, who reports to the Director General of the Corporate Secretariat. As of the end of the reporting period, the division was comprised of seven individuals. The work of the division under the Access to Information Act involves:
- processing Access to Information Act requests and related activities;
- processing consultations received from other institutions;
- providing advice and guidance to employees and senior officials on access-related matters;
- developing and delivering training to departmental employees; and
- representing INFC in dealings with the Treasury Board Secretariat, the Information Commissioner, and other government institutions regarding the application of ATIP legislation.
Part 9 of Annex B shows a breakdown of resources as they relate solely to the administration of the Access to Information Act.
3. DELEGATION ORDER
INFC updated its delegation instrument in 2018. Full authority to exercise the duties and functions of the Deputy Minister for all sections of the Act is delegated to all Assistant Deputy Ministers, the Chief Audit and Evaluation Executive, the Director General of Communications and the ATIP Coordinator. See Annex A for a copy of the signed delegation order.
4. HIGHLIGHTS OF THE STATISTICAL REPORT, 2018-19
The Statistical Report on the Access to Information Act is prepared by government institutions to assist the Treasury Board of Canada Secretariat (TBS) to analyze trends and exercise oversight. INFC's 2018-19 annual statistical report is provided in Annex B and Annex C (Addendum to the Statistical Report).
OVERVIEW OF REQUESTS RECEIVED
The Statistical Report on the Access to Information Act is prepared by government institutions to assist the Treasury Board of Canada Secretariat (TBS) to analyze trends and exercise oversight. INFC's 2018-19 annual statistical report is provided in Annex B and Annex C (Addendum to the Statistical Report).
Table 1: Number of Acccess to Information Act requests received
Formal Requests | 2015-16 | 2016-17 | 2017-18 | 2018-19 |
---|---|---|---|---|
Received in reporting period | 128 | 178 | 169 | 122 |
Carried forward from last reporting period | 101 | 68 | 34 | 58 |
Total to process in reporting period | 229 | 246 | 203 | 180 |
Closed in reporting period | 161 | 211 | 145 | 154 |
Carried forward to next reporting period | 68 | 35 | 58 | 26 |
Although formal requests received decreased, overall workload within the ATIP Division remained higher as informal and consultation requests grew and the number of pages processed increased (as detailed further in the report)
Sources of Requests
The top three requester sources made up 91% of the 122 requests received by INFC this reporting period. Top sources were media (58%), organizations (22%), and the public (11%).
PERFORMANCE AND STATISCAL OVERVIEW
The annual statistical report for fiscal year 2018-2019 is provided in Annex B.
Informal Requests
An informal request is defined as a request for information made to the ATIP Office of a federal institution that is either not made or not processed under the Act. Informal requests include formal requests that were discontinued in favour of providing information informally and requests for previously released information. The following table reveals a sharp increase over the past four years in workload associated with informal requests. INFC completed 124 informal requests for previously released information in 2018-19, an increase of 138% (72 requests) from 2017-18.
Table 2: Number of informal requests completed
Informal Requests | 2015-16 | 2016-17 | 2017-18 | 2018-19 |
---|---|---|---|---|
Received in reporting period | 38 | 80 | 52 | 124 |
OVERVIEW OF FORMAL REQUESTS COMPLETED
INFC closed 154 of 180 formal requests in the reporting period. This represents a completion rate of 86% and an improvement over last year's completion rate of 71%. The department is on track to continue its strong performance in 2019-20, given the low number of requests carried forward and the fact that it closed 26% more requests than it received in 2018-19.
Processing Time of Completed Requests
Section 7 of the Access to Information Act requires institutions to provide a response to the requester within 30 days of receipt of the request, or to notify the requester that an extension is required. Of the 154 formal requests completed during the reporting period, 64 (42%) were completed within 30 days. The department found it necessary to extend deadlines in many instances in 2018-19 due to the complexity of the requests. However, over the past four years, INFC has been improving its ability to respond efficiently to straightforward requests. This trend is illustrated in the first row of the following table. It shows that in 2018-19, INFC completed 17% of requests in 15 days or less, up from 5% - 8% in previous years.
Table 3: Processing time for completed requests
Processing time | Number of requests | |||
---|---|---|---|---|
N/A | 2015-16 | 2016-17 | 2017-18 | 2018-19 |
1 to 15 days | 10 (6%) | 10 (5%) | 12 (8%) | 26 (17%) |
16 to 30 days | 54 (33%) | 79 (37%) | 45 (31%) | 38 (25%) |
31 to 60 days | 28 (17%) | 40 (19%) | 29 (20%) | 10 (6%) |
61 to 120 days | 22 (14%) | 51 (24%) | 46 (32%) | 16 (10%) |
121 to 180 days | 12 (8%) | 19 (9%) | 5 (4%) | 27 (18%) |
181 to 365 days | 23 (14%) | 4 (2%) | 2 (1%) | 17 (11%) |
Over 365 days | 12 (8%) | 8 (4%) | 6 (4%) | 20 (13%) |
Extensions
The Access to Information Act recognizes that there are factors that complicate a request for information and result in processing times longer than 30 days. Section 9 of the Act provides for the extension of statutory time limits if consultations are required, or if the request is for a large volume of records and processing the request within the original timeframe would unreasonably interfere with the operations of the department. Table 4 below shows the length of time required for extensions taken in 2018-19. The majority of extensions were for consultations that took up to 120 days to complete. In eight requests, the consultations took even longer, which helps explain the processing times in Table 3.
Table 4: Length of extensions
Days taken | Number of requests per extension | |||
---|---|---|---|---|
N/A | 9(1)(a) | 9(1)(b) | 9(1)(3) | |
N/A | Operational Interference | Consultations - Section 69 | Consultations - Other | Third Party Notice |
30 days or less | 8 | 0 | 5 | 11 |
31 to 60 days | 6 | 5 | 17 | 1 |
61 to 120 days | 6 | 31 | 24 | 2 |
121 to 180 days | 1 | 2 | 3 | 2 |
181 to 365 days | 2 | 0 | 1 | 0 |
Total requests per extension | 23 | 38 | 50 | 16 |
Pages Processed
Page volume is an important factor affecting a department's overall compliance rate. The volume of pages to process does not correlate with the number of requests a department receives and can vary greatly from year to year, affecting compliance. The number of pages INFC processed in 2018-19 was 14,406, up 19% from the 11,645 pages processed the previous year.
Disposition of Completed Requests
The following table shows how the 154 requests completed by INFC in 2018-19 were finalized. Note that INFC did not: exempt all information from any requests; transfer any requests; or receive any requests where it would have to neither confirm nor deny the existence of records.
Table 5: Disposition of requests in 2018-19
Disposition | Number of requests |
---|---|
All information was disclosed | 2 |
Information was disclosed in part | 99 |
All information was excluded under sections 68 or 69 of the Act | 1 |
No records under the control of the department existed | 27 |
Request abandoned (requesters formally withdrew requests or did not respond to correspondence from the ATIP Division) | 25 |
Total | 154 |
Exemptions and Exclusions
Exemptions are provisions of the Access to Information Act that allow or require the heads of federal government institutions to withhold information requested under the legislation. Consistent with previous years, the most commonly invoked exemptions in 2018-19 were 21(1)(a), 19(1) and 21(1)(b), as described in the following table.
Table 6: Top exemptions invoked in 2018-19
Section | Description | Applied to |
---|---|---|
21(1)(a) | Advice or recommendations | 67 requests |
19(1) | Personal information | 65 requests |
21(1)(b) | Consultations or deliberations | 63 requests |
20(1)(b) | Financial, commercial, scientific or technical information given in confidence from a third party | 32 requests |
14(a) | Federal-provincial consultations or deliberations | 32 requests |
21(1)(c) | Federal negotiating positions or plans | 22 requests |
20(1)(c) | Information that could result in the financial loss or gain to, or prejudice the position of, a third party | 20 requests |
Three new exemptions were added to the Access to Information Act in recent years. As described in Annex C, INFC did not invoke any of the new exemptions.
Exclusions are provisions of the Act that remove certain records from the application of the legislation. INFC invoked the exclusion for published material (s.68) in two requests. The exclusion for Cabinet confidences (s.69) was applied 128 times.
Consultations Received from Other Government Institutions and Organizations
When other institutions and organizations retrieve information that concerns or originates from INFC in response to Access to Information Act requests, they may consult the INFC ATIP Division for recommendations on release. Other government institutions are defined as federal institutions subject to the Act. Other organizations include the governments of the provinces, territories and municipalities, and of other countries.
In 2018-19 INFC received 55 consultation requests and carried forward two from 2017-18. As the table below illustrates, consultation-related workload is increasing year over year. However, INFC continues to make every effort to assist other institutions and organizations in meeting their statutory deadlines.
Table 7: Consultations received and processed
Consultation requests | 2015-16 | 2016-17 | 2017-18 | 2018-19 |
---|---|---|---|---|
Received during the reporting period | 43 | 46 | 50 | 55 |
Outstanding from the previous period | 4 | 2 | 3 | 2 |
Total consultations to process | 47 | 48 | 53 | 57 |
Completed in the reporting period | 45 | 45 | 51 | 56 |
Increase in requests received from previous period | 3 (+7%) | 4 (+8%) | 5 (+9%) |
5. FEES
Reporting on Access to Information Fees for the Purposes of the Service Fees Act
The Service Fees Act requires a responsible authority to report annually to Parliament on the fees collected by the institution. With respect to fees collected under the Access to Information Act, the information below is reported in accordance with the requirements of section 20 of the Service Fees Act:
- Enabling authority: Access to Information Act
- Fee amount: $5
- Total revenue: $355
- Fees waived: In accordance with the Interim Directive on the Administration of the Access to Information Act, issued May 5, 2016, INFC waived all fees prescribed by the Act and Regulations, other than the $5 application fee set out in paragraph 7(1)(a) of the Regulations. INFC also waived application fees in 51 requests for the most part when requesters agreed to split large requests into smaller ones.
- Cost of operating the program in 2018-19: $429,517.
A breakdown of the cost of operating the program is found in Part 9 of Annex B.
6. TRAINING AND AWARENESS
The ATIP Division provided six access and privacy training sessions to approximately 80 employees in 2018-19.
A formal ATIP training framework was also developed this year. This framework establishes training expectations for employees, as well as course criteria, duration and frequency. The framework capitalizes on training offered by the Canada School of Public Service, requiring employees to take the school's introductory ATIP course as pre-requisite to more institution-specific training. Not only will the new framework standardize ATIP training offerings and uptake, it will facilitate tracking of training going forward.
In addition to training sessions, the INFC intranet was used to promote access to information awareness and compliance with legislated requirements.
Work on developing new training and promotional material, expanding its online availability and ensuring adherence to the new training framework will continue.
7. POLICIES, GUIDELINES, PROCEDURES AND INITIATIVES
In 2018-19, the ATIP Division made many positive changes. It wrote new procedure and best practice documents and created template letters and forms for its case management system. It established internal guidelines for recordkeeping related to ATIP requests, to standardize files so that any analyst can pick up another analyst's file(s) and immediately understand what the next steps should be. It formalized and stabilized its ATIP contact network. It also updated its internet presence to allow requests to be submitted electronically and to facilitate proactive disclosures.
Since the introduction of Bill C-58 (An Act to Amend the Access to Information Act and the Privacy Act) in 2017, the ATIP Division has been engaged with the ATIP community and its oversight bodies on the proposed legislative changes. The ATIP Division continues to help communicate the implications of the bill throughout the department and work with internal partners to modify business procedures to prepare for proactive publication requirements.
A procedure the division piloted in 2018-19 was to allow departmental records to be submitted electronically, when officials could not meet retrieval timelines due to volume and operational interference. This shifts some of the workload of triaging records onto the ATIP Division, however, it is an option for exceptional circumstances that highlights its commitment to compliance with the Access to Information Act.
An initiative undertaken to improve processing times was to split requests containing multiple subjects into each discrete subject area, with the agreement and assistance of the requester. This results in a better understanding of what information the requester is seeking and allows the ATIP Division to utilize its existing resources more effectively. When requesters agree to split large requests into separate requests, they are not charged any additional fees.
Another initiative undertaken to improve processing times was to compile a weekly report on file status to share with program areas. This helps program areas to organize their efforts.
8. KEY ISSUES AND ACTIONS TAKEN ON COMPLAINTS OR AUDITS
The Office of the Information Commissioner (OIC) has the mandate to investigate complaints about federal institutions' handling of access requests. In 2018-19, INFC received one complaint concerning exclusions and made representations to the OIC on a complaint received in 2017-18. The complaint from 2017-18 concerned exemptions in a file. After negotiations with the OIC, INFC agreed to release additional information, the complaint was deemed well-founded, and it was closed with the agreement of the requester. As a result of this complaint, INFC is assessing its application of section 18 in other files. For the new complaint received in 2018-19, the OIC has yet to issue recommendations.
No audits were completed during the reporting period.
9. MONITORING COMPLIANCE
INFC intensified its monitoring activities in 2018-19. Monitoring begins as soon as a request is received by the ATIP Division, entered into the case management system and assigned to an analyst. Deadlines are tracked and files nearing completion or targeted deadlines are highlighted. INFC eliminated its backlog this year thanks to the numerous measures taken to improve processes, practices and awareness.
ANNEXES
Annex A: Access to Information Act Delegation Order
Annex B: 2018-19 Statistical Report on the Administration of the Access to Information Act
Annex C: Addendum to the Statistical Report
Annex A
Access to Information Act Delegation Order
Access to Information Act and Privacy Act Delegation Order / Arrêté de délégation en vertu de la Loi sur l'accès à l'information et de la Loi sur la protection des renseignements personnels
The Deputy Minister of Infrastructure and Communities, pursuant to section 73 of the Access to Information Act and section 73 of the Privacy Act, hereby designates the persons holding the positions set out in the schedule hereto, or the persons occupying on an acting basis those positions, to exercise the powers, duties and functions of the Deputy Minister as the head of Infrastructure and Communities, under the provisions of the Act and related regulations set out in the schedule opposite each position. This designation replaces all previous delegation orders.
En vertu de l'article 73 de la Loi sur l'accès à l'information et de l'article 73 de la Loi sur la protection des renseignements personnels, la sous-ministre de l’Infrastructure et des Collectivités délègue aux titulaires des postes mentionnés à l'annexe ci-après, ainsi qu'aux personnes occupant à titre intérimaire lesdits postes, les attributions dont elle est, en qualité de responsable de l’Infrastructure et des Collectivités, investie par les dispositions de la Loi ou de son règlement mentionnées en regard de chaque poste. Le présent document remplace et annule tout arrêté antérieur.
Schedule/Annexe
Position/Poste | Access to Information Act and Regulations / Loi sur l'accès à l'information et Règlement |
Privacy Act and Regulations / Loi sur la protection des renseignements personnels et Règlement |
Assistant Deputy Ministers / Sous-ministre adjoint (e) |
Full authority / Autorité absolue | Full authority / Autorité absolue |
Chief Audit and Evaluation Executive / Dirigeant (e) principal (e) de la vérification et de l'évaluation | Full authority / Autorité absolue | Full authority / Autorité absolue |
Director General of Communications / Directeur (trice) général (e) des communications |
Full authority / Autorité absolue | Full authority / Autorité absolue |
Director General of Communications / Directeur (trice) général (e) des communications |
Full authority / Autorité absolue | Full authority / Autorité absolue |
Kelly Gillis
Deputy Minister of Infrastructure and Communities / Sous-ministre de l’Infrastructure et des Collectivités
[Signed and dated:]
November 22, 2018
Annex B
2018-19 Statistical Report on the Administration of the Access to Information Act
at Infrastructure Canada
Statiscal Report on the Access to Information Act
Name of institution: Infrastructure Canada
Reporting period: 2018-04-01 to 2019-03-31
Part 1: Requests Under the Access to Inforamtion Act
1.1 Number of requests
N/A | Number of Requests |
||||||||
---|---|---|---|---|---|---|---|---|---|
Received during reporting period | 122 | ||||||||
Outstanding from previous reporting period | 58 | ||||||||
Total | 180 | ||||||||
Closed during reporting period | 154 | ||||||||
Carried over to next reporting period | 26 |
1.2 Sources of requests
Source | Number of Requests |
---|---|
Media | 71 |
Academia | 4 |
Business (private sector) | 4 |
Organization | 27 |
Public | 13 |
Decline to Identify | 3 |
Total | 122 |
1.3 Informal requests
Completion Time | |||||||
---|---|---|---|---|---|---|---|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
88 | 16 | 3 | 15 | 2 | 0 | 0 | 124 |
Note: All requests previously recorded as "treated informally" will now be accounted for in this section only.
Part 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests | Completion Time | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total | |
All disclosed | 0 | 2 | 0 | 0 | 0 | 0 | 1 | 2 |
Disclosed in part | 6 | 20 | 8 | 15 | 26 | 16 | 8 | 99 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 0 | 0 | 0 | 1 | 0 | 0 | 0 | 1 |
No records exist | 11 | 14 | 2 | 0 | 0 | 0 | 0 | 27 |
Request transferred | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 9 | 2 | 0 | 0 | 1 | 1 | 12 | 25 |
Neither confirmed nor denied | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 26 | 38 | 10 | 16 | 27 | 17 | 20 | 154 |
2.2 Exemptions
Section | Number of Requests |
Section | Number of Requests |
Section | Number of Requests |
Section | Number of Requests |
---|---|---|---|---|---|---|---|
13(1)(a) | 1 | 16(2) | 1 | 18(a) | 10 | 20.1 | 0 |
13(1)(b) | 0 | 16(2)(a) | 0 | 18(b) | 11 | 20.2 | 0 |
13(1)(c) | 15 | 16(2)(b) | 0 | 18(c) | 0 | 20.4 | 0 |
13(1)(d) | 10 | 16(2)(c) | 10 | 18(d) | 3 | 21(1)(a) | 67 |
13(1)(e) | 3 | 16(3) | 0 | 18.1(1)(a) | 0 | 21(1)(b) | 63 |
14 | 9 | 16.1(1)(a) | 0 | 18.1(1)(b) | 0 | 21(1)(c) | 22 |
14(a) | 32 | 16.1(1)(b) | 0 | 18.1(1)(c) | 0 | 21(1)(d) | 22 |
14(b) | 15 | 16.1(1)(c) | 0 | 18.1(1)(d) | 0 | 22 | 1 |
15(1) | 0 | 16.1(1)(d) | 0 | 19(1) | 65 | 22.1(1) | 0 |
15(1) - I.A. | 2 | 16.2(1) | 0 | 20(1)(a) | 0 | 23 | 5 |
15(1) - Def | 0 | 16.3 | 0 | 20(1)(b) | 32 | 24(1) | 0 |
15(1) - S.A. | 0 | 16.4(1)(a) | 0 | 20(1)(b.1) | 0 | 26 | 1 |
16(1)(a)(i) | 0 | 16.4(1)(b) | 0 | 20(1)(c) | 20 | ||
16(1)(a)(ii) | 0 | 16.5 | 0 | 20(1)(d) | 14 | ||
16(1)(a)(iii) | 0 | 17 | 0 | ||||
16(1)(b) | 0 | ||||||
16(1)(c) | 0 | ||||||
16(1)(d) | 0 |
2.3 Exclusions
Section | Number of Requests |
Section | Number of Requests |
Section | Number of Requests |
---|---|---|---|---|---|
68(a) | 2 | 69(1) | 0 | 69(1)(g) re (a) | 38 |
68(b) | 0 | 69(1)(a) | 6 | 69(1)(g) re (b) | 0 |
68(c) | 0 | 69(1)(b) | 0 | 69(1)(g) re (c) | 33 |
68.1 | 0 | 69(1)(c) | 1 | 69(1)(g) re (d) | 24 |
68.2(a) | 0 | 69(1)(d) | 8 | 69(1)(g) re (e) | 14 |
68.2(b) | 0 | 69(1)(e) | 2 | 69(1)(g) re (f) | 2 |
N/A | 69(1)(f) | 0 | 69.1(1) | 0 |
2.4 Format of information released
Disposition | Paper | Electronic | Other Formats |
---|---|---|---|
All disclosed | 1 | 1 | 0 |
Disclosed in part | 5 | 94 | 0 |
Total | 6 | 95 | 0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Disposition of Requests | Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
---|---|---|---|
All disclosed | 43 | 43 | 2 |
Disclosed in part | 9780 | 9589 | 99 |
All exempted | 0 | 0 | 0 |
All excluded | 3 | 0 | 1 |
Request abandoned | 4580 | 4486 | 25 |
Neither confirmed nor denied | 0 | 0 | 0 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition | Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
All disclosed | 2 | 43 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 73 | 1718 | 23 | 4700 | 1 | 879 | 2 | 2292 | 0 | 0 |
All exempted | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
All excluded | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Request abandoned | 23 | 0 | 0 | 0 | 0 | 0 | 2 | 4486 | 0 | 0 |
Neither confirmed nor denied |
0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 99 | 1761 | 23 | 4700 | 1 | 879 | 4 | 6778 | 0 | 0 |
2.5.3 Other complexities
Disposition | Consultation Required |
Assessment of Fees |
Legal Advice Sought |
Other | Total |
---|---|---|---|---|---|
All disclosed | 0 | 0 | 0 | 0 | 0 |
Disclosed in part | 39 | 0 | 2 | 0 | 41 |
All exempted | 0 | 0 | 0 | 0 | 0 |
All excluded | 1 | 0 | 0 | 0 | 1 |
Request abandoned | 11 | 0 | 0 | 0 | 11 |
Neither confirmed nor denied |
0 | 0 | 0 | 0 | 0 |
Total | 51 | 0 | 2 | 0 | 53 |
2.6 Deemed refusals
2.6.1 Reasons for not meeting statutory deadline
Number of Requests Closed |
Principal Reason | |||
---|---|---|---|---|
Workload | External Consultation |
Internal Consultation |
Other | |
45 | 16 | 10 | 3 | 16 |
2.6.2 Number of days past deadline
Number of Days Past Deadline |
Number of Requests Past Deadline Where No Extension Was Taken |
Number of Requests Past Deadline Where An Extension Was Taken |
Total |
---|---|---|---|
1 to 15 days | 0 | 6 | 6 |
16 to 30 days | 1 | 3 | 4 |
31 to 60 days | 0 | 5 | 5 |
61 to 120 days | 0 | 2 | 2 |
121 to 180 days | 0 | 6 | 6 |
181 to 365 days | 0 | 13 | 13 |
More than 365 days | 1 | 8 | 9 |
Total | 2 | 43 | 45 |
2.7 Requests for translation
Translation Requests | Accepted | Refused | Total |
---|---|---|---|
English to French | 0 | 0 | 0 |
French to English | 0 | 0 | 0 |
Total | 0 | 0 | 0 |
Part 3: Extensions
3.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken |
9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
---|---|---|---|---|
Section 69 | Other | |||
All disclosed | 0 | 0 | 0 | 0 |
Disclosed in part | 12 | 36 | 39 | 15 |
All exempted | 0 | 0 | 0 | 0 |
All excluded | 0 | 1 | 0 | 0 |
No records exist | 1 | 0 | 0 | 0 |
Request abandoned | 10 | 1 | 11 | 1 |
Total | 23 | 38 | 50 | 16 |
3.2 Length of extensions
Length of Extensions | 9(1)(a) Interference With Operations |
9(1)(b) Consultation |
9(1)(c) Third-Party Notice |
|
---|---|---|---|---|
Section 69 | Other | |||
30 days or less | 8 | 0 | 5 | 11 |
31 to 60 days | 6 | 5 | 17 | 1 |
61 to 120 days | 6 | 31 | 24 | 2 |
121 to 180 days | 1 | 2 | 3 | 2 |
181 to 365 days | 2 | 0 | 1 | 0 |
365 days or more | 0 | 0 | 0 | 0 |
Total | 23 | 38 | 50 | 16 |
Part 4: Fees
Fee Type | Fee Collected | Fee Waived or Refunded | ||
---|---|---|---|---|
Number of Requests |
Amount | Number of Requests |
Amount | |
Application | 71 | $355 | 51 | $255 |
Search | 0 | $0 | 0 | $0 |
Production | 0 | $0 | 0 | $0 |
Programming | 0 | $0 | 0 | $0 |
Preparation | 0 | $0 | 0 | $0 |
Alternative format | 0 | $0 | 0 | $0 |
Reproduction | 0 | $0 | 0 | $0 |
Total | 71 | $355 | 51 | $255 |
Part 5: Consultations Received From Other Institutions and Organizations
5.1 Consultations received from other Government of Canada institutions and organizations
Consultations | Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
---|---|---|---|---|
Received during reporting period | 49 | 829 | 6 | 104 |
Outstanding from the previous reporting period | 2 | 81 | 0 | 0 |
Total | 51 | 910 | 6 | 104 |
Closed during the reporting period | 51 | 910 | 5 | 82 |
Pending at the end of the reporting period | 0 | 0 | 1 | 22 |
5.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total | |
Disclose entirely | 21 | 8 | 4 | 0 | 0 | 0 | 0 | 33 |
Disclose in part | 1 | 6 | 4 | 1 | 1 | 0 | 0 | 13 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 1 | 0 | 0 | 0 | 0 | 0 | 0 | 1 |
Other | 4 | 0 | 0 | 0 | 0 | 0 | 0 | 4 |
Total | 27 | 14 | 8 | 1 | 1 | 0 | 0 | 51 |
5.3 Recommendations and completion time for consultations received from other organizations
Recommendation | Number of Days Required to Complete Consultation Requests | |||||||
---|---|---|---|---|---|---|---|---|
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total | |
Disclose entirely | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 2 |
Disclose in part | 2 | 1 | 0 | 0 | 0 | 0 | 0 | 3 |
Exempt entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Exclude entirely | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Consult other institution | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Other | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 4 | 1 | 0 | 0 | 0 | 0 | 0 | 5 |
Part 6: Completion Time of Consultations on Cabinet Confidences
6.1 Requests with Legal Services
Number of Days |
Fewer Than 100 |
101-500 |
501-1000 |
1001-5000 |
More Than 5000 |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
1 to 15 | 4 | 35 | 1 | 3 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 2 | 22 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 3 | 119 | 2 | 153 | 1 | 5 | 0 | 0 | 0 | 0 |
61 to 120 | 21 | 470 | 4 | 429 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 1 | 8 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 31 | 654 | 7 | 585 | 1 | 5 | 0 | 0 | 0 | 0 |
6.2 Requests with Privy Council Office
Number of Days | Fewer Than 100 Pages Processed |
101‒500 Pages Processed |
501-1000 |
1001-5000 |
More Than 5000 |
|||||
---|---|---|---|---|---|---|---|---|---|---|
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
1 to 15 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
16 to 30 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
31 to 60 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
61 to 120 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
121 to 180 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
181 to 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
More than 365 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Total | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 |
Part 7: Complaints and Investigations
Section 32 | Section 35 | Section 37 | Total |
---|---|---|---|
1 | 1 | 6 | 8 |
Part 8: Court Action
Section 41 | Section 42 | Section 44 | Total |
---|---|---|---|
0 | 0 | 0 | 0 |
Part 9: Resources Related to the Access to Information Act
9.1 Costs
Expenditures | Amount | |
---|---|---|
Saleries | $323,235 | |
Overtime | $462 | |
Goods and Services | $105,820 | |
|
$104,885 | N/A |
|
$935 | N/A |
Total | $429,517 |
9.2 Human Resources
Resources | Person Years Dedicated to Access to Information Activities |
---|---|
Full-time employees | 4.00 |
Part-time and casual employees | 0.78 |
Regional staff | 0.00 |
Consultants and agency personnel | 0.54 |
Students | 0.64 |
Total | 5.96 |
Annex C
Addendum to the Statistical Report
Statistical Report on the Access to Information Act - Additional Requested Information -
Name of institution: Infrastructure Canada
Reporting period: 2018-04-01 to 2019-03-31
New Exemptions Table
Access to Information Act | N/A |
---|---|
Section | Number of requests |
16.31 Investigation under the Elections Act | 0 |
16.6 National Security and Intelligence Committee | 0 |
23.1 Patent or Trademark privilege | 0 |
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