Disaster Mitigation and Adaptation Fund (DMAF) - Applicant's Guide

Introduction

Over the past decade, almost every jurisdiction in Canada has experienced significant weather-related events or disasters triggered by natural hazards. The impacts of climate change are already becoming evident across Canada, with observed changes in air temperature, precipitation, snow and ice cover and other indicators.

In response to these threats, the Government of Canada has developed the Disaster Mitigation and Adaptation Fund (DMAF) to invest in the public infrastructure we need to mitigate the potential economic, environmental and social impacts of climate change, and strengthen our resilience to disasters triggered by natural hazards and extreme weather events.

The Climate Lens is a horizontal requirement applicable to DMAF. It has two components: the GHG mitigation assessment, which will measure the anticipated Greenhouse Gas (GHG) emissions impact of an infrastructure project, and the climate change resilience assessment, which will employ a risk management approach to anticipate, prevent, withstand, respond to, and recover from a climate change related disruption or impact.

The Climate Lens resilience assessment is integrated in the DMAF resilience assessment which is compatible with ISO 31000 on Risk Management. The DMAF resilience assessment also aligns with the guiding principles of systematic analysis of risk, pursuit of multiple benefits, and avoidance of unintended consequences.  Therefore, DMAF Applicants are only required to conduct the GHG mitigation assessment (see Annex K). DMAF Recipients will be responsible to report on Community Employment Benefits (CEB) for specific vulnerable populations. (see section G.13)

This Applicant's Guide has been developed to provide Applicants with information about the DMAF application requirements and the evaluation and approval process, including the nature and type of information required to ensure a complete application.

1. DMAF Objective and Program Allocation

Objective:

The DMAF is aimed at strengthening the resilience of Canadian communities through investments in large-scale infrastructure projects, including natural infrastructure projects, enabling them to better manage the risk associated with current and future natural hazards, such as floods, wildfires and droughts.

In doing so, the DMAF will contribute to the objectives of the Pan-Canadian Framework (PCF) on Clean Growth and Climate Change relating to building climate resilience through infrastructure and reducing climate-related hazards and disaster risks.

Program Allocation:

Budget 2017 earmarked $2 billion over 10 years for the DMAF.

2. Program Details

The DMAF is a national, competitive, merit-based contribution program administered according to the Treasury Board (TB) Policy on Transfer Payments. All DMAF project proposals will be subjected to a merit assessment, with clearly defined point values for each of the merit criteria.

DMAF projects must have a minimum of $20 million in eligible expenditures. Project bundling is possible under the DMAF (details in Annex F).

3. Eligible Recipients

To apply for DMAF funding, the Applicant must be a legal entity capable of entering into legally binding agreements.

The eligible Recipients for DMAF funding are:

  • a Canadian province or territory;
  • a Canadian municipal or regional government established by or under provincial or territorial statute;
  • a public sector body established by or under a Canadian provincial or territorial statute or by regulation or that is wholly-owned by a Canadian provincial, territorial, municipal or regional government;
  • a Canadian public or not-for-profit post-secondary institution that is authorized - under the terms of a Canadian provincial, territorial or federal statute, or Royal Charter – to deliver post-secondary courses or programs that lead to recognized and transferable post-secondary credentials, that is working in collaboration with a Canadian municipality;
  • a Canadian private sector body, including for-profit organizations and not-for-profit organizations. For-profit organizations will need to work in collaboration with one or more of the entities referred to above or with an eligible Indigenous recipient as defined in the first three sub-bullets listed under "eligible Indigenous recipients";
  • eligible Indigenous recipients:
    • a band council within the meaning of section 2 of the Indian Act;
    • a First Nation, Inuit or Métis government or authority established pursuant to a Self-Government Agreement or a Comprehensive Land Claim Agreement between Her Majesty the Queen in right of Canada and an Indigenous Peoples of Canada, that has been approved, given effect and declared valid by federal legislation;
    • a First Nation, Inuit or Métis government that is established by or under federal, provincial or territorial legislation that incorporates a governance structure; and
    • a not-for-profit organization whose central mandate is to improve Indigenous outcomes, in collaboration with one or more of the Indigenous entities referred to above, a municipality, or province or territory. 
    • IMPORTANT INFORMATION:

    • Federal entities, including federal Crown corporations, are not eligible for funding.
    • In the case of not-for-profit organizations whose mandate is to improve Indigenous outcomes, Applicants must provide INFC with a letter of support from one of the eligible Indigenous recipients indicated above, a municipality, or province or territory.
    • Communities in Quebec will submit their projects directly to Infrastructure Canada, but, as is the current practice in existing Infrastructure Canada programs, all agreement will be signed with the Province of Quebec for projects administered by entities governed by the Loi sur le ministère du Conseil Exécutif, Chapitre M-30. The Province of Quebec will be responsible for the flow of funds to the recipients, who are responsible for project implementation.
    • Contributions made to for profit organization that would generate profits or increase the value of their business will be repayable, conditions for each particular project will be included in the Contribution Agreement.

4. Cost Sharing and Stacking Limits

The federal cost sharing and stacking limits for DMAF projects are as follows:

  • up to 50% for provinces;
  • up to 40% for municipalities and not-for profit organizations in provinces;
  • up to 75% for, and in, territories;
  • up to 75% for Indigenous recipients in provinces and territories (see Note below); and
  • up to 25% for for-profit private sector recipients.
  • NOTE: Indigenous recipients can access additional funding from any applicable federal source to a maximum federal contribution of 100% from all sources. Total Canadian government assistance will not exceed one hundred percent (100 %) of total eligible costs for any project funded under this program.

5. Eligible Expenditures and Investments

Investments under the DMAF must support infrastructure, which is defined as tangible and fixed capital assets that are primarily for public use or benefit, including natural infrastructure.

To be considered eligible, investments must be aimed at reducing the socio-economic, environmental and cultural impacts triggered by natural hazards and extreme weather events, taking into consideration current and potential future impacts of climate change in communities and infrastructure at high risk.

Eligible investments for infrastructure projects under the DMAF are:

Eligible expenditures are costs considered by INFC to be direct and necessary for the successful implementation of an eligible project, not including those listed in section 6, below.

Eligible expenditures may include design and planning, capital cost, as well as costs related to meeting specific program requirements, such as the Climate Lens assessment(s), as well as creating CEB plans. Project expenditures become eligible as of the date of project approval, except for expenditures associated with Climate Lens assessments, which are retroactively eligible up to one year (12 months) before the project approval in principle. However, these costs can be cost-shared only if a project is approved, a contribution agreement (CA) has been signed, and the conditions outlined in in the CA have been met.

Expenditure for land acquisition is eligible under the DMAF only for natural infrastructure projects. Eligibility will be conditional on the recipient submitting:

  1. a justification, acceptable to INFC, of the need to acquire land as part of the project;
  2. a demonstration of how the land will be used as natural infrastructure;
  3. a demonstration of how the land will remain protected in perpetuity by a provincial, territorial, municipal government or the following Indigenous recipients: A band council within the meaning of section 2 of the Indian Act; A First Nation, Inuit or Métis government or authority established pursuant to a Self-Government Agreement or a Comprehensive Land Claim Agreement between Her Majesty the Queen in right of Canada and an Indigenous People of Canada, that has been approved, given effect and declared valid by federal legislation; and a First Nation, Inuit or Métis government that is established by or under legislation whether federal, provincial or territorial that incorporates a governance structure; and an attestation that the price is at or below fair market value. 
  4. An attestation template is included for guidance in Annex J.

NOTE: All project cost estimates must be accounted for in accordance with the Public Sector Accounting Standards in effect in Canada.

6. Ineligible Expenditures and Investments

  1. expenditures related to all emergency services infrastructure;
  2. expenditures incurred before project approval, except for expenditures associated with the GHG assessment;
  3. expenditures incurred for cancelled projects;
  4. expenditures of relocating entire communities;
  5. publicly-owned land acquisition;
  6. land acquisition not directly linked to the development of natural infrastructure;
  7. land acquisition in cases where it is the sole project component;
  8. leasing of land, buildings and other facilities; leasing of equipment other than equipment directly related to the construction of the project; real estate fees and related expenditures;
  9. any overhead expenditures, including salaries and other employment benefits for any employees of the recipient, direct or indirect operating or administrative costs of recipients including expenditures related to planning, engineering, architecture, supervision, management and other activities normally carried out by its staff, with the following exceptions:
    • the eligible recipient is able to demonstrate to Canada's satisfaction that it is not economically feasible to tender a contract; or
    • the arrangement is approved in advance and in writing by Canada.
  10. financing charges, legal fees, and loan interest payments including those related to easements (e.g., surveys);
  11. any goods and services expenditures which are received through donations or in-kind;
  12. provincial sales tax and GST/HST, for which the recipient is eligible for a rebate, and any other expenditures eligible for rebates;
  13. expenditures associated with operating expenses and regularly scheduled maintenance work;
  14. expenditures related to furnishing and non-fixed assets which are not essential for the operation of the asset/project; and,
  15. all capital expenditures, including site preparation and construction expenditures, until INFC is satisfied that the Environmental Assessment and Aboriginal consultation obligations have been met and continue to be met.

Bundling is permitted under the DMAF. Please refer to Annex F for more information.

IMPORTANT NOTE: Any expenses related to contracts signed prior to the date of the project's approval in principle are ineligible except for those related to the GHG Assessment (details in section 5).

7. Program Requirements

To be eligible for federal funding, all projects under the DMAF must:

  1. comply with environmental assessment or federal policy requirements, ensure any Aboriginal consultations, and/or modern treaty obligations have been satisfied;
  2. meet or exceed the applicable energy efficiency standards for buildings outlined in the PCF;
  3. reflect the principles underlining the Federal Government's policies to promote linguistic duality and promote the development of official language minority communities;
  4. meet or exceed the requirement of the highest published accessibility standard in a jurisdiction, defined as the requirements in the Canadian Standards Association Technical Standard Accessible Design for the Built Environment (CAN/CSA B651-12), in addition to applicable provincial or territorial building codes, and relevant municipal by-laws;
  5. report on CEB for infrastructure projects. The framework for CEB has been designed to encourage Recipients to consider measures to increase access for specified groups to employment and other economic opportunities generated by their projects. These groups include apprentices, Indigenous peoples, women, persons with disabilities, veterans, youth, and new Canadians, as well as small, medium-sized and social enterprises (e.g., a business operated by a charity or non-profit organization);
  6. comply with the Climate Lens, specifically the GHG assessment requirement; and
  7. comply with the federal visibility requirements.

8. Project Application Process

DMAF application process

The DMAF has a two-stage application process:

  • Step I: The "Expression of Interest" (EOI) Application (see guidance at Annex B); and
  • Step II: The "Full Application" (see guidance at Annex C).

Step I: EOI application

The completed EOI Application Form must be submitted to INFC before the deadlines, EOI timelines are available at http://www.infrastructure.gc.ca/dmaf-faac/index-eng.html. The EOI Application is a mandatory component of the DMAF application process.

Step II: Full project application:

Applicants with EOIs deemed eligible by INFC will be invited to submit a Full Application. The Full Application timelines are available at http://www.infrastructure.gc.ca/dmaf-faac/index-eng.html. Applicants must not submit a Full Application without receiving an invitation from INFC.

The Full Application is designed to capture information needed to assess the proposed project against the DMAF merit criteria and other federal requirements.

QUESTIONS: Questions during the application process are to be submitted by email to DMAF\Foundational%20Material\Applicant's%20Guide\infc.dmaf-faac.infc@canada.ca">infc.dmaf-faac.infc@canada.ca

9. Project Assessment and Approval Process

After the submission deadline for the EOI, INFC performs an eligibility assessment on all EOIs received.

After the deadline for submission of the Full Application, INFC conducts a merit assessment on all project applications.

IMPORTANT NOTE: No applications will be considered after the EOI and Full Application deadlines.

To help ensure applications are finalized within the time allowed, INFC staff will be available to respond to any questions or concerns from Applicants.

As a final step, INFC prepares a recommendation for approval. The Minister of Infrastructure and Communities has authority to approve projects below $50 million in federal share.

NOTE:

  • All Applicants will be notified of the outcome of their application.
  • Projects outside the Minister's delegated authority will require additional time and information to support the TB approval.
    Projects that would require TB approval include:
    • Projects within the Minister's riding
    • Projects that involve federal assets
    • Projects submitted by for-profit recipients
    • Projects that require sole source contracting, unless:
      • The procurement contract is under $25,000
      • The procurement contract is under $100,000 where the contract is for the acquisition of architectural and/or engineering services
      • A contract is with a public sector entity or
      • Only one person or entity is capable of performing the contract

In cases where the Minister of Infrastructure and Communities, in consultation with the Minister of Public Safety and Emergency Preparedness, has identified a specific area of concern due to urgent and emergent situations, projects could be considered outside of the competitive intake process.

The Minister of Infrastructure and Communities approves in principle successful projects and conditions may apply.  INFC will prepare a draft CA for the Applicants review and signature.

IMPORTANT NOTE: The CA, signed by all parties, constitutes the formal approval of the project, therefore, INFC will not be able to reimburse any costs incurred until the CA is signed by Canada and the successful Applicant.

10. Roles and Responsibilities

INFC is responsible for the implementation of the DMAF program, including reimbursement of claimed expenses incurred by Recipients, ensuring the proper use of federal funding, and monitoring projects and results.

INFC's role in a project is limited to making a financial contribution to the recipient for a specific project and consequently, INFC will have no involvement in the implementation of that project or its operation. INFC is neither a decision-maker nor an administrator of a Project.

INFC will not be financially responsible for any ineligible expenditures or cost overruns for a Project.

Applicants are responsible for filling in the application forms (EOI and Full Application) with true, accurate, and reliable information based on professional knowledge and the best available science.

Successful Applicants will be responsible for implementing the approved project(s) in accordance with the signed CAs.

11. Canada Infrastructure Bank

As part of the Government of Canada's Investing in Canada Plan, the Government established a new Canada Infrastructure Bank (CIB), providing up to $35 billion for investment in transformative infrastructure projects.

These investments will focus on large projects in the broad public interest, such as public transit systems, green infrastructure projects, and transportation projects of national or significant regional importance. At least $5 billion will be invested through the CIB in green infrastructure projects, including projects directed at the mitigation of and adaptation to the impacts of climate change and disaster triggered by natural disasters.

EOIs submitted to the DMAF will be shared with and reviewed by the CIB to determine whether any projects could benefit from CIB support. If so, the CIB may contact Applicants to discuss potential collaboration, but working with the CIB is optional and at the discretion of local jurisdictions. Please note the Bank's process would be separate from the DMAF process.

To learn more about the CIB, please visit the following web page:

http://www.infrastructure.gc.ca/CIB-BIC/index-eng.html

12. Project Assessment Criteria

The following table provides Applicants with guidance on the assessment criteria and related methodologies.

Table 1: Expression of Interest

Expected Output: A list of eligible and ineligible projects

Screening Criteria

Methodology

Quality and Completeness

All fields are mandatory. An incomplete Application Form will not be considered for assessment.

Address a natural hazard

Every project needs to address at least one natural hazard.

Public and Indigenous engagement

Engagement with stakeholders such as Provinces and Territories (PTs), Indigenous communities, affected municipalities, and the general public is mandatory during the planning and/or design phase of the proposed project.

Eligibility Criteria

Methodology

Project schedule

Within the DMAF program timeline (from May 17, 2018 to March 31, 2028)

Minimum Threshold

$20 million total eligible costs

Cost Sharing and Stacking

Recipients need to meet this requirement. Details included in section D.2.

Recipient Type

Municipal, Regional, Provincial, Territorial, For Profit, Not-For-Profit and Indigenous communities. Details included in section 3

Nature of the Project

New construction, rehabilitation and/or expansion of an existing asset

Asset Ownership, Use or Benefit

The DMAF focuses on public infrastructure. Privately owned assets need to demonstrate public benefit.

National Significance

DMAF projects need to meet at least one of the national significance criteria (details in Annex B section C.5.)

Alignment with the Program Objectives

As described in section 1, DMAF projects must align with the program objectives.

Full Application

Expected Output: A list of projects assessed against the merit criteria

Screening Criteria

Methodology

Quality and Completeness

An incomplete Application Form will not be considered for assessment.

Merit Criteria

Methodology

1. Assessment of the hazard risk

The DMAF focuses on the likelihood of the hazard risk in consideration of the current and future climate change impacts within the asset lifespan. The DMAF also considers socio-economic impacts including four key indicators (loss of lives, directly affected people as a percentage of the total population, local economic loss, and population without essential services) as indicated in Annex C section J.

Strong proposals include risk assessments that consider climate change impacts within the life cycle of the asset applying reliable quantitative and/or qualitative data such as Indigenous Traditional Knowledge and studies.

2. Extent to which the project strengthens resilience

Applicants must provide information on the expected risk impacts as indicated in Annex C section J for both before and after the project completion including quantifiable data for four indicators (expected number of lives lost; expected percentage of people affected including displaced, ill and injured; expected percentage of local economic loss; and expected percentage of population without essential services). This quantifiable data for before and after the project will provide the basis to assess the improved resilience provided by the projects.

Strong proposals demonstrate a substantial improvement to the asset resilience, in order to decrease socio-economic impacts on the population(s) exposed to a natural hazard risk.

3. Return on Investment (ROI)

The DMAF awards merit to projects that result in an ROI higher than 2:1. The ROI ratio measures the estimated disaster losses avoided within the asset life cycle.

Details included in Annex C section D.5.

Strong proposals demonstrate the capacity of the asset to reduce or avoid losses due to future natural disaster(s).

4. Project rationale

Applicants must provide an investment rationale which could include the options considered for their investment decision such as: ‘do nothing'/status quo, innovation/natural infrastructure, ROI, and GHG reduction. Additionally, Applicants must describe why the proposed project is the best and most appropriate option of addressing the natural hazard risk.

Strong proposals demonstrate that the proposed project is the most effective infrastructure solution to reduce the socio-economic impacts of the main natural hazard risk.

5. Promote the use of innovation

Applicants are required to provide details on how innovation is considered as part of their project including natural infrastructure, innovative technologies and/or global best practices in the asset design, operations, and management processes to better cope with a particular natural hazard risk and the risks posed by the increasing exposure to severe climate events. The DMAF awards merit to projects that offer effective solutions through unique innovative ideas to advance the DMAF objectives as indicated in section 1.

Strong proposals consider innovative solutions that are proven to be effective in reducing the socio-economic impacts of the main natural hazard risk.

6. Project risk transfer management measures

Applicants must demonstrate that the proposed project comprehensively addresses the broad impacts of the hazard risk.

An example of poor risk transfer management would be the construction of new dikes along a river to protect a segment of the floodplain that will confine the river, raise water levels upstream and increase the velocity (and therefore erosive power) of the river downstream. The new dike may reduce the hazard in the segment of river immediately adjacent to the structure, but will transfer risk to upstream and downstream communities. In this particular example, the objective of overall risk reduction will not be achieved.

Strong proposals consider infrastructure solutions that address comprehensively and effectively the upstream and downstream impacts of the natural hazard risk.

7. Alignment with relevant plans, strategies and frameworks approved by the Municipal/ Provincial/ Territorial/Regional /National Government

DMAF projects are required to align with existing Municipal/Provincial/Regional/Territorial/National plans, strategies, and frameworks as well as legislation and regulations more broadly. Projects that are non-compliant with legislation and regulations will not be considered. INFC will seek confirmation from provinces and territories on the required compliance. Additionally, there is merit in projects that advance the objectives of or are aligned with climate adaptation and mitigation plans, strategies, frameworks, policies, related asset management plans and land-use plans, etc., as this demonstrates strategic and coordinated action across levels of government.

Strong proposals advance approved national and provincial/territorial/Municipal adaptation and mitigation plans, strategies, and/or frameworks.

8. Public and Indigenous Engagement

Applicants must demonstrate that they have engaged or will engage with the province(s) or territory(ies) in which the project is situated, affected communities including Indigenous communities and the general public, external subject matter experts and/or academia, for profit and not-for-profit stakeholders.

Strong proposals will provide details on engagement activities with relevant stakeholders during the project planning and design phases.

9. Risks associated with project management and implementation

Applicants must demonstrate the potential risks they could encounter during the project implementation.

Strong proposals outline key risks and related mitigation strategies.

10. Project Benefits

The DMAF awards merit to projects that offer additional benefits to Canadians, such as addressing multiple hazards, and providing environmental value and/or protecting valuable cultural assets. For example, in order to limit critical infrastructure development in a floodplain, a DMAF project acquires flood-prone land to create an interconnected network of green space through land use and natural infrastructure solutions such as wetland restoration. The restored wetland will absorb, filter, and store rainwater. It could also provide additional benefits, such as: enhance the aesthetic value of space, improve air quality and contribute to public health.

Strong proposals will offer infrastructure solutions that provide additional benefits to the community such as cultural and environmental value.

Annex A – Definitions

TERM

DEFINITION

Adaptation

Adaptation refers to adjustments in ecological, social, or economic systems in response to actual or expected climatic stimuli and their effects or impacts. It refers to changes in processes, practices, and structures to moderate potential damages or to benefit from opportunities associated with climate change.

Actions / measures that reduce the negative impacts of climate change, while taking advantage of potential new opportunities.

Asset Dependency

One-directional reliance of an asset, system, network, or collection thereof, within and/or across sectors, on input, interaction, or other requirement from other sources in order to function properly.

Asset Interdependency

Mutual, shared or reciprocal Dependencies.

Source: PS

Co-benefits

The positive effects that a policy or measure with one objective might have on other objectives, irrespective of the net effect on overall social welfare. Co-benefits are often subject to uncertainty and depend on local circumstances and implementation practices, among other factors. Co-benefits may also be referred to as ancillary benefits.

Climate Change

Climate change refers to a statistically significant variation in either the mean state of the climate or in its variability, persisting for an extended period (typically decades or longer).

Critical Infrastructure

Critical infrastructure refers to processes, systems, facilities, technologies, networks, assets and services essential to the health, safety, security or economic well-being of Canadians and the effective functioning of government.

Cultural Value

Cultural heritage assets that have been recognized as such by the community and/or any order of government.

Disaster

A serious disruption of the functioning of a community or a society at any scale due to hazardous events interacting with conditions of exposure, vulnerability and capacity, leading to one or more of the following: human, material, economic and environmental losses and impacts.

Disaster Mitigation

A measure taken to reduce the negative impact of a disaster in order to protect lives, property, and the environment and reduce economic disruption.

Disaster Risk

The potential loss of life, injury, or destroyed or damaged assets which could occur to a system, society or a community in a specific period of time, determined probabilistically as a function of hazard, exposure, vulnerability and capacity.

Disaster Risk Reduction

Disaster risk reduction is aimed at preventing new and reducing existing disaster risk and managing residual risk, all of which contribute to strengthening resilience and therefore to the achievement of sustainable development.

Environmental Value

The value or worth a natural environment provides to a community or society that depends on that environment in one or more ways.

Essential Services

Essential services are those that contribute to the health, safety, security or economic well-being of Canadians and the effective functioning of government (e.g., communications, transportation networks, water supply, and reliable energy supply).

In the context of DMAF, these assets could include but are not limited to roads, bridges, public transit, power system, safety, and water and wastewater systems.

Exposure

A measure of the spatiotemporal extent (amount of space and time) that a person or asset is in the hazard area.

Extreme Weather Events

Extreme weather includes unexpected, unusual, unpredictable severe or unseasonal weather; weather at the extremes of the historical distribution—(e.g., the range that has been seen in the past).

Hazard

A potentially damaging physical event, phenomenon or human activity that may cause the loss of life or injury, property damage, social and economic disruption or environmental degradation.

Hazard Scenarios

Descriptions of what could happen in different circumstances/locations—including the potential hazard, the geographic location, the likelihood, the vulnerabilities, and the potential impacts.

Impacts

Refers primarily to the effects of one or more hazards on natural and human systems. Impacts generally refer to effects on lives, livelihoods, health status, ecosystems, economic, social, and cultural assets, services (including environmental), and infrastructure due to the interaction of one or more hazard events occurring within a specific time period and the vulnerability of an exposed society or system.

Indigenous

Refers to "Aboriginal" in the context of the meaning assigned by the definition aboriginal peoples of Canada in subsection 35(2) of the Constitution Act, 1982. An "Indigenous group" refers to a group, community or people that hold rights recognized and affirmed by section 35 of the Constitution Act, 1982.

Innovation

Solutions and technology, including the use of natural infrastructure, that result in better ways to manage increasing risks including those related to climate change.

Likelihood

The chance of an event or an incident happening, whether defined, measured or determined objectively or subjectively.

Multi-hazards

Refers to the multiple, different major hazards for a particular location.

Natural Hazard

A source of potential harm originating from a hydro-meteorological, environmental, geological or biological event. Examples include tornadoes, floods, glacial melt, extreme weather, wildland fires, earthquakes, tsunamis, etc. Each hazard is characterized by its location, intensity or magnitude, frequency and probability.

Natural Infrastructure

Natural Infrastructure refers to the use of naturally occurring resources or engineered use of natural resources, to provide adaptation or mitigation services to the gradual and/or sudden impacts of climate change or natural hazards.

Pan-Canadian Framework (PCF) on Clean Growth and Climate Change

The Pan-Canadian Framework on Clean Growth and Climate Change is the plan developed with the provinces and territories and in consultation with Indigenous peoples to meet our emissions reduction targets, grow the economy, and build resilience to a changing climate. This plan includes a pan-Canadian approach to pricing carbon pollution, and measures to achieve reductions across all sectors of the economy. It aims to drive innovation and growth by increasing technology development and adoption to ensure Canadian businesses are competitive in the global low-carbon economy. It also includes actions to advance climate change adaptation and build resilience to climate impacts across the country.

Public Use or Benefit

Privately or publicly owned infrastructure that provides services essential to the health, safety, security or economic well-being of Canadians and the effective functioning of government.

Recovery and Replacement Cost

The cost eligible for disaster relief assistance from provincial and territorial governments.

Resilience

Resilience refers to the ability of a system, community or society exposed to hazards to resist, absorb, accommodate to, adapt to, transform and recover from the effects of a hazard in a timely and efficient manner, including through the preservation and restoration of its essential basic structures and functions through risk management.

Return on Mitigation/Adaptation Investment (ROI)

A measurement of the estimated disaster losses avoided within the asset life cycle. Details in Annex C section D.5.

Risk

The potential loss of life, injury, or destroyed or damaged assets which could occur to a system, society or a community in a specific period of time, determined probabilistically as a function of hazard, exposure, vulnerability and capacity.

Risk Assessment

The overall process of risk identification, risk analysis and risk evaluation.

Risk Transfer

The process of formally or informally shifting the financial consequences of particular risks from one party to another.

Return on Mitigation/Adaptation Investment (ROI)

A measurement of the estimated disaster losses avoided within the asset life cycle related to the DMAF project eligible expenditures.

Structural Assets

Includes man-made facilities such as dams, dikes, and other structures. Structural mitigation assets enable cities to be built along waterways and coastal areas.

Vulnerability

A condition or set of conditions determined by physical, social, economic and enviornmental factors or processes that increases the susceptibility of an asset or a community to the impact of hazards.

Annex B – DMAF Expression of Interest Form Guidance

IMPORTANT INFORMATION: All fields in the Application Form are mandatory. Incomplete applications will not be assessed.

A. Recipient Identification

A.1. Lead applicant organization

Under section A.1.a, the Applicant must provide the full legal name of the applicant organization. This can include the province, territory, municipality, regional government, or other eligible entity that is applying to receive funds to deliver the project(s).

Under section A.1.b, Applicants are required to provide their mailing address.

Under section A.1.c, in cases where multiple Applicants are collaborating to submit a bundled project, it is expected that one Applicant will be responsible for the application on behalf of the other Applicants. The lead Applicant must provide its mandate, role in the project(s) and why it is best suited to undertake the project leadership role.

A.2. Applicant's primary and secondary contact information

Under A.2.a, Applicants must provide the name and title of the Applicant's primary contact. Under A.2.b, Applicants must provide the Applicant's secondary contact for the organization. Both contacts must be authorized to make decisions and representations on the project(s) including the mailing address, telephone number, and e-mail address. Under A.2.c, Applicants must provide the contacts for Environmental Assessment and Duty to Consult where it is different from A.2.a and A.2.b.

A.3. Lead applicant type

Applicants must choose the Recipient type of the lead organization. Check one only:

  • Municipal
  • Regional
  • Provincial
  • Territorial
  • Indigenous Community
  • Not-for-Profit Organization
  • For-Profit Organization
  • Post-secondary institution

IMPORTANT INFORMATION: A partnership condition is required for post-secondary, for profit and not-for-profit organizations whose mandate is to improve Indigenous outcomes as per section 3.

A.4. Type of required partnership (for post-secondary, for-profit and not-for-profit organizations only)

Applicants must choose one of the following options:

  • Municipal
  • Provincial
  • Territorial
  • Indigenous communities
  • Not-for-Profit

IMPORTANT INFORMATION: This field applies only to for-profit organizations, not-for-profit organizations whose mandate is to improve Indigenous outcomes, and post-secondary institutions.

A.5. Project type

Applicants are required to specify whether the project is "Single" (single Applicant and/or location) or "Bundled" (multiple Applicants and/or locations).

A.6. Full legal names of other recipients (for bundled project only)

List of all Applicants included in the project application.

IMPORTANT INFORMATION: All Recipients including the lead organization and others must be eligible as per section A.3 above.

A.7. Full legal names of the required partners (for post-secondary, for profit and not for profit organizations only)

Applicants must provide the full legal names of all partner organizations.

For example, a for-profit organization must establish a formal collaborative relationship (e.g., Memorandum of Understanding (MOU)) with a municipality and/or province, and/or territory, and/or not-for-profit organization, and/or regional government, and/or Indigenous community.

IMPORTANT INFORMATION: When used in reference to 1) for-profit organizations, 2) not-for-profit organizations whose mandate is to improve Indigenous outcomes, and 3) post-secondary institutions, the term "in collaboration" means DMAF eligible Recipients agree to work together (funding or in-kind) on a project or projects for their mutual interest.

B. Project Identification

B.1. Project identifier

A unique alphanumeric value assigned by the Applicant. If the Applicant does not have a particular identifier for the project, INFC will generate a number.

B.2. Project title

A concise but meaningful description of the asset (structural and/or natural) to be built or enhanced and the hazard (s) to be addressed.

IMPORTANT INFORMATION: Applicants must provide a description of the asset and the main natural hazard to be addressed (e.g., "Construction of a new floodwall (size) to retain recurrent river flooding for X, X, X municipalities located in floodplain in X province").

B.3. Project description

A brief but meaningful description of the project, the scope of the project (including all major quantifiable components), and the expected project output(s).

IMPORTANT INFORMATION: This information should be in plain language and suitable for public communications purposes.

B.4. Project objectives

Applicants must outline the main project objectives and demonstrate alignment with the DMAF objectives.

B.5. Province (s) and/or territory(ies)

The province(s) or territory(ies) where the project would be located. If the project is in multiple jurisdictions, check all that apply.

B.6. Project location (s) (municipality/county/other)

Location of the project at the municipal level. If the project crosses different jurisdictions, identify all that apply.

B.7. Project civic address and gps location (geo-coordinates)

Under B.7.a, provide the civic address of the project (e.g., the address of the site where construction activity will occur, e.g., 180 Kent Street, Ottawa ON, K1P 0B6). For projects to be built over a large geographic area, use an address that represents the approximate center of the project, or the location where most of the construction will occur.

Under B.7.b, Applicants must provide the geo-coordinates including the latitude and longitude in the degrees, minutes, seconds format, (e.g., 45°25'04.9"N 75°42'05.5"W). Geo-coordinates will enable INFC to map investments for public information purposes.

C. Project Details

C.1 Nature of the project

Under section C.1.a, the DMAF Application Form provides three options, Applicants must check all that apply:

  • New construction (new physical works)
  • Rehabilitation (does not alter the purpose of existing infrastructure)
  • Expansion (involves an increase e.g.,raising, lengthening or widening to the exterior dimensions or the production capacity of the infrastructure)

NOTE: Each of these options may include natural infrastructure.

C.2. Project schedule

The project timelines must be within the program timelines (2018-2028). Under section C.2.a, Applicants are required to provide the estimated project site preparation date; under section C.2.b, the construction start date; and under section C.2.c, the estimated construction completion date.

C.3. Project results

List of the expected outcomes from the project(s), (e.g., "Structurally reinforced dike of 3 metres long by 2 metres high to handle X volume sea level increase over the next 50 years located on the northwest coast of the City of XXXX in the province of XXX.")

C.4. Key milestones schedule

Applicants are required to provide the schedule for key project milestones e.g., "Planning (Sept 2019 to Jan. 2020); Permit Approvals (Feb. to May 2020); Construction (Jun. 2020 to Sept. 2025)."

C.5. Project national significance

Projects will be assessed on their national significance, therefore under section C.5.a, Applicants must choose the most relevant criterion that will apply to their investment:

Under section C.5.b, Applicants are required to provide a detailed description on how the proposed project will support the criteria selected.

Number of assets

Applicants must provide the number of proposed assets for funding under DMAF. Assets must be grouped by asset type (Natural or Structural) and the life cycle e.g., dyke A (structural/50 years) and dyke B (structural/30 years), stormwater system (structural/30 years).

IMPORTANT INFORMATION: C.7 to C.11 applies to each asset. The EOI Application Form allows for up to ten (10) groups of assets.

C.6. Asset identification

Applicants must provide the name of each asset group (e.g., sea wall, bridge) (50 words maximum per asset name). This field must align with the number of assets indicated the Number of Assets indicated above.

C.7. Type of assets

Under the DMAF, eligible infrastructure investments will support public infrastructure, defined as tangible capital assets, including natural infrastructure, primarily for public use or benefit.

Please indicate the type of asset being constructed or modified, Applicants need to choose one or both of the following options:

EXAMPLES:

  • Structural: This would include projects such as the enhancement of a bridge to increase its structural capacity to withstand earthquakes. A sea wall and a retention basin would also be considered structural assets.
  • Natural: A natural wildfire barrier and setback levees would all be considered natural infrastructure assets.

C.8. Asset lifespan

The lifespan of an asset is an estimation of the length of time the asset can reasonably be used to generate a benefit to the community. Useful lifespan of an asset depends upon the asset's age, the frequency of its use, the climate related impacts and the asset's maintenance policy. Additional factors that affect an asset's useful life include anticipated technological improvements, changes in laws/regulations and economic changes.

For existing assets, Applicants should specify any life extension to be achieved through the DMAF investment.

C.9. Is the asset considered critical infrastructure?

Applicants must indicate whether the asset is a critical infrastructure, (e.g., provides essential services to Canadians). If "No", it is not necessary to respond to C.10.

C.10. Essential service(s) provided by the asset (IF response to C.9 is "yes")

Applicants must indicate the essential services provided by the proposed asset by choosing one or more of the following:

  • Transportation Systems
  • Power Systems
  • Water Systems
  • Wastewater Systems
  • Stormwater Systems
  • Safety
  • Other (please add details)

C.11. Asset ownership, use or benefit

Under section C.11.a, please indicate the type of asset ownership:

  • Public
  • Private
  • Both

Under section C.11.b, certain conditions apply to assets that are privately owned. Applicants must choose one or more of the following uses or benefits:

  • Benefits are direct and tangible to the community;
  • Investments focus on essential services to Canadians (health, safety, security or economic);
  • DMAF investments benefit all potential beneficiaries, and not particular individuals; and/or
  • Public benefit surpasses private benefit.

IMPORTANT INFORMATION: Applicants must ensure the assets are eligible under DMAF.

C.12. Project alignment with strategic mitigation and adaptation planning

Applicants are required to identify whether the project advances, aligns with or does not contradict existing and directly related plans, strategies and frameworks. These can include mitigation and adaptation plans, asset management plans, particular hazard strategic plans, climate change strategy or framework, and land-use plans at the municipal, regional, provincial/territorial, and national/federal levels. Please check related requirements under section K.5.

IMPORTANT INFORMATION:

  • "Advance" means the project contributes to the achievement of the objectives of a specific plan, strategy and/or framework (e.g., "The FireSmart initiative advances the objectives of the Canadian Wildfires Strategy as it has been identified as an element of this strategy.")
  • "Align" means the project is consistent with the objectives of a specific plan, strategy and/or framework, even though it may not contribute directly to the achievement of its objectives (e.g., the development of a specific fire prevention standard may align with the Canadian Wildfires Strategy but not be identified as a key element of the strategy).
  • The EOI Application Form allows up to ten (10) relevant plans, strategies and/or frameworks.

Under section C.12, Applicants can choose one or more of the following types of documents to demonstrate the proposed project's alignment with existing planning initiatives:

  • Legislation/Regulation
  • Strategies
  • Guidelines
  • Frameworks
  • Land-Use Plans
  • Asset Management Plans
  • Others

For each type of document, Applicants must provide details from C.12a to C12.d.

Under section C.12.a, Applicants must indicate the level of support the proposed project will provide to each of the options selected under C.12.

Under section C.12.b, Applicants must indicate the order of government to which the documents selected under C.12.a belong to:

  • Federal
  • Provincial/Territorial
  • Municipal/Regional

For each relevant document, Applicants must provide:

  • Under section C.12.c, the title of the document
  • Under section C.12.d, the web link(s) for each document (if available)
    • If a link is not available, Applicants must attach the documents

C.13. Public and Indigenous engagement/support

This section requires Applicants to provide details on the level of consultation and engagement that has taken place or will take place during the planning and design phases.

Under section C.13.a.1, Applicants must confirm whether they have engaged or will engage with relevant stakeholders such as provinces/territories, Indigenous communities, affected jurisdictions (including potential risk transfer impacts outside the province or territory), and the general public during the planning and/or design phase of the proposed project. Applicants should refer to related requirements in section K.3. Under section C.13.a.2, Applicants must provide details on stakeholder and engagement activities.

Details of Indigenous engagement must be provided, such as:

  • Under section C.13.b, a list of Indigenous groups notified. Applicants should refer to related requirements in section K.4.>
  • Under section C.13.c.1, confirmation of the interest of Indigenous groups in the project, and under section C.13.c.2, concerns or information gaps expressed by Indigenous groups, including details of particular concerns or information gaps
  • Under section C.13.d.1, a confirmation that any outstanding concerns, issues or information gaps have been addressed and, if "no", Applicants must provide an explanation as to why they are outstanding under section C.13.d.2.

IMPORTANT INFORMATION: C.13.f.1 and C.13.f.2 must be answered at the Full Application Step II.

C.14. Has the applicant considered a revenue model for this project?

A revenue model implies that the proposed project will be able to generate income (e.g., user fees, rentals). This information will be useful to the CIB (see section 11).

D. Project Financials

D.1. Total eligible Cost

  • Estimated Total Eligible Cost: provide an estimate of the total (e.g., all federal and non-federal) eligible cost for the project
  • Estimated Total Federal Eligible Cost: provide an estimate of the total federal eligible cost for the project
  • Estimated Total non-Federal Eligible Cost: provide an estimate of the total non-federal eligible cost for the project

D.2. Project cost share

Under section D.2.a, Applicants must provide information on the federal cost-share funding. Under the DMAF, the federal cost-sharing and stacking limits of total eligible project costs are as follows:

  • Up to 50% for provinces;
  • Up to 40% for municipalities and not-for profit organizations in provinces;
  • Up to 75% for, and in, territories;
  • Up to 75% for Indigenous Recipients in provinces and territories (see Note 1); and
  • Up to 25% for for-profit private sector Recipients.

Note 1- Indigenous Recipients can access additional funding from any applicable federal source to a maximum federal contribution of 100% from all sources.

Under sections D.2.b. and D.2.c, Applicants must provide details for other sources of funding.

D.3. Cash flow

Applicants must provide a breakdown of the federal cash flow per fiscal year (the federal fiscal year is from April 1 to March 31). The breakdown must be based on when expenditures will be submitted to Canada for reimbursement, not when they will be incurred. For example, if expenditures will be incurred in February 2019, but will not be claimed for reimbursement until April 2020, they would be listed in the 2020-21 fiscal year.

D.4. Class estimates

Under section D.4.a, Applicants must choose one of the following four options:

  • Class D: estimates at the "Conceptual Design" stage. Contingency within 20% to 30%.
  • Class C: estimates at the "Preliminary Design" stage, and may be referred to as pre-tendering estimates. Contingency within 15% to 20%.
  • Class B: estimates made at the "Detailed Design" stage, when the project is ready for tendering.  Contingency within 10% to 15%.
  • Class A: estimates made after bids for a project have been received, evaluated, verified, and a contract has been awarded. Contingency within 5% to 10%.

Under section D.4.b, Applicants must indicate the percentage of project financial contingency included in the project estimates that are related to the total eligible expenditures.

EOI Application attestation:

The EOI Application must be signed by an authorized senior official such as: Chief Financial Officer (CFO), Chief Administrative Officer (CAO), Chief Executive Officer (CEO), Certified Planner, and/or a Certified Engineer.

Annex C – DMAF Full Application Form Guidance

Applicants whose projects pass the screening and eligibility assessment criteria (Step I) will be advised by INFC that they may proceed with the Full Application (Step II).

Due to the competitive nature of this program, only a limited number of fields from the Expression of Interest (EOI) can change at the Full Application. Applicants must provide details for those sections that require updating.

Additionally, four new fields have been added to provide further financial details such as federal funding received for assets owned by Indigenous Communities, details on project funding including federal, provincial/territorial, municipal; and confirmation that funding has been secured.

IMPORTANT INFORMATION: Applicants must indicate whether information provided under the EOI Application has changed, and provide details of any changes to INFC. Major changes could affect the eligibility of the project.

D.5. Expected ROI ratio

The ROI is measured by the projected climate and disaster related losses avoided. An ROI ratio for the DMAF of 2:1 means that for every dollar spent under DMAF at least two dollars are anticipated to be saved in future natural disaster losses.

Under D.5.a., Applicants must provide their project ROI and the formula used. The methodology outlined below is recommended for comparative purposes across all applications.

The following elements frame the ROI estimation approach:

  • estimated quantifiable socio-economic and environmental damages (see Annex D for guidance);
  • frequency of the main natural hazard events is based on its expected likelihood (e.g., once in 10 years, once in 20 years, once in 100 years);
  • estimated damages on a yearly basis;
  • number of years of the remaining lifespan of the funded asset including any life extension from DMAF investments; and
  • DMAF project investment (total eligible cost).

Under section D.5.b, Applicants must provide each element of the formula including each amount:

  • Estimated cost of damages on a yearly basis=Total estimated cost of damages/ Frequency of the main natural hazard events (once in X years)
  • Cost of damages during the asset life cycle=estimated damages in a yearly basis*number of years of the remaining life span of the funded assets
  • ROI=Cost of damages during the asset life cycle/DMAF project total eligible cost

The example below provides guidance on the ROI methodology developed for DMAF projects, however, Applicants can use other robust methodologies that consider losses/savings over the life cycle of the proposed asset related to the total eligible project cost. In either case, Applicants are required to provide the formula used for the ROI estimation.

EXAMPLE:

If a natural hazard is expected once every 10 years with estimated cost of damages of $100 million and the total eligible cost is $50 million:

$100 million estimated cost of damages/10 years

= $10 million yearly * 40 years (remaining asset life span including an extension from the DMAF investments)

=$400 million cost of potential damages over the life span of the asset / $50M project investment

=8:1 (ROI)

E. Project Planning

E.1. Project rationale

Applicants must provide a rationale for the selection of the proposed project to mitigate or to adapt to the identified natural hazards risk(s). This could include outlining options considered such as "do nothing/status-quo", ROI, innovation, structural versus natural infrastructure, performance capacity, low carbon, implementation timing, scalability, capital cost, operations and maintenance cost, and feasibility.

Applicants must also provide details on how the proposed project would respond to the estimated risk impacts and why it is the best means of addressing that risk. (Please refer to section J).

E.2. Innovation (if applicable)

Applicants to the DMAF are encouraged to adopt innovative solutions such as natural infrastructure that could result in better ways to manage the increasing risks of natural hazards including those related to climate change.

Natural infrastructure could be innovative by design, operations and/or management process (e.g., strategically designed and managed wetlands could absorb pollutants before they flow into waterways, and protect downstream water supplies by directing more clean water to cities, thus controlling water flows and preventing sediment buildup that would otherwise choke streams and rivers).

Conventional grey infrastructure could offer innovative solutions to mitigate the impact of natural disasters such as pervious surfaces which make transportation more resilient by decreasing ponding and runoff during rainstorms.

E.2.a. Applicants must choose one of more of the following options:

  • Design
  • Functionality
  • Process
  • Other
  • None

E.2.b. Applicants must provide details on how the innovative solution enables the project to meet its objectives.

E.3. Is the proposed asset included in an Asset Management Plan?

Applicants must confirm whether the proposed asset(s) is or will be included in an asset management plan.

E.4. Land Acquisition

Under section E.4.a, Applicants must confirm if land acquisition is necessary and under section E.4.b., Applicants must provide the date when it is expected to be secured.

Land acquisition costs are eligible under the DMAF only for natural infrastructure.

IMPORTANT INFORMATION: In order to ensure that land acquisition is related to natural infrastructure only, proponents will be required to meet the information requirements indicated in section 5.

Under section E.4.c.1, indicate the project land ownership including federal, provincial/territorial, municipal, private and other. In case of multiple ownership, check all that apply. Under section E.4.c.2, in case of federal ownership, indicate the federal owner/administrator by choosing from the seven options:

  • Indian Reserve Lands – Northern Affairs Canada's (INAC)
  • Indian Reserve Lands – First Nation
  • National Park or Protected Area – Parks Canada
  • Federal Agricultural lands – Prairie Farm Rehabilitation Administration
  • Federal Airport lands – Airport Authority
  • Federal Port lands – Port Authority
  • Other (please specify)

Under section E.4.c.3, in case of "Other", Applicants must provide name of the organization, (e.g., the National Capital Commission or the Department of National Defence).

Under section E.4.d, Applicants must confirm if land acquisition is the sole project component.

E.5. Project benefits

Applicants must indicate if the proposed project offers additional benefits, Applicants must choose one or more of the following options: co-benefits, multi-hazard solution, GHG reduction and, environmental, a cultural value and employment benefits. For each option selected, Applicants must detail the expected additional benefit(s).

F. Project Management

F.1. Project risk transfer management

Applicants must identify risks in the immediate area of the project, and must ensure that the proposed project does not transfer the risk to a neighbouring area or community (e.g., downstream effects of a flood protection project). Applicants must also provide a description of any risk transfer management strategies, guidelines or measures that will be adopted during the design and implementation of the proposed project.

F.2. Sole source contract

Under section F.2.a, Applicants must indicate if sole source procurement will be used.

If yes under section F.2.b, indicate who will be conducting the work, the amount of the contract, and the nature of the work under each sole source contract, for example:

Name of the Company/Consultant/$40,000,000/Project Supervision

Under section F.2.c, Applicants must explain why sole source contracting will be used (e.g., specific and unique expertise and/or particular technology to address an important issue).

F.3. Project risks and mitigation measures

DMAF projects can be complex. They may involve the use of innovative technologies; require proponents to coordinate activities with multiple Recipients; assess and address different type of hazards; and manage varying availability of consultants and supplies, among other challenges. Under section F.3.a., Applicants must outline the key project risks.

Under section F.3.b. Applicants must detail the measures to mitigate the project risk impacts.

G. Legal, regulatory and other requirements

G.1. Legal, Regulatory and other Requirements that apply to the Project

Applicants must identify any legal, regulatory and/or other requirements that apply to the project, and demonstrate how the project will adhere to all applicable federal and provincial legislation. Additionally, Applicants should identify any particular standards that will be applied to address a specific hazard(s).

Under section G.2.a, Applicants must confirm if the project is subject to the environmental assessment requirements under a Modern Treaty and/or Northern Regime.

Under section G.2.b, Applicants must confirm if the project is designated according to the Canadian Environmental Assessment Act, 2012 related to physical activities at either of two levels:

1) The project involves the construction, operation, decommissioning or abandonment of the following infrastructure:

a) Electrical transmission lines

b) Electrical generating facility

c) Structure for the diversion of water including dam, dyke or reservoir

d) Canal, lock or structure to control water level

2) If any part of the project or activities are proposed within a wildlife area or migratory bird sanctuary.

If the project is designated under section G.2.b, Applicants must indicate in section G.2.c whether a project description has been provided to the Canadian Environmental Assessment Agency (CEAA) according to Section 8(1) of the Act.

G.3. Environmental impacts

Under section G.3.a, Applicants must indicate whether the project requires vegetation clearing. If yes, under section G.3.b, indicate the type of area(s) where vegetation will be cleared by selecting one or more of the following:

  • Along a roadside
  • Forested area
  • Wetland
  • Developed area
  • Undeveloped area

Details are to be provided under section G.3.b.2.

Under section G.3.c, indicate if the project involves water by selecting one or more of the options provided:

  • In water
  • In a wetland
  • Over/under water
  • That could cause impacts to water
  • Within 30 meters of a water body
  • N/A

G.4. Other environmental impacts

Additionally, under section G.4.a, Applicants must indicate if the project is expected to have other environmental impacts. If yes, Applicants must provide details under section G.4.b, (e.g., excess noise or dust, or impacts on land access, archaeological, cultural, or ceremonial sites).

G.5. Contaminated sites

Under G.5.a, Applicants must indicate if the project is located partly or entirely on land that may be contaminated by previous activities. If yes, under G.5.b, Applicants must provide the type of environmental site assessment(s) that has been undertaken. Please check related requirements under >section K.1.

G.6. Other government requirements and involvement

Under G.6.a, Applicants must state whether the project requires a provincial environmental assessment.

Under G.6.b, Applicants must confirm whether another order of government has a legal duty to consult Indigenous groups in relation to the project.

G.7. Permits required for this project

Under G.7.a, provide the list of all provincial or territorial environmental permits that may be required for the project.

Under G.7.b, provide the name of other federal departments/agencies that require or may require the proponent to obtain an environmental permit, authorization or license for the project.

Under G.7.c, indicate the status of the construction permit required for the project. This information will enable INFC to understand the project readiness status.

G.8. description of the high standards and/or best practices to address the main natural hazard

Applicants must identify any particular high standards (such as the Canadian Standards Association (CSA) and International Organization for Standardisation (ISO)), or best practices that will be applied to address a particular hazard(s).

G.9. Net increase or net reduction in GHG emissions after the project completion

A Climate Lens - GHG Mitigation Assessment following the ISO 14064-2 specifications will provide meaningful insight into the degree to which the project is able to reduce GHG emissions and encourage improved investment options that are consistent with shared federal, provincial, and territorial objectives articulated in the PCF. This includes the broader commitment to reduce Canada's GHG emissions by 30 percent below 2005 levels by 2030.

Based on the GHG assessment, Applicants must choose one of the GHG net reduction or increase ranges provided in the Application Form (if available).

  • Increasing greater than 20%
  • Increasing between 10% and 20%
  • Increasing between 0% and 10%
  • Reducing between 0% and 10%
  • Reducing between 10% and 20%
  • Reducing greater than 20%
  • Not available at this time

IMPORTANT INFORMATION: For DMAF projects under the first intake, the GHG assessment is required prior to Canada making payments to recipients.

G.10. Accessibility standards

Under G.10.a, Applicants must indicate if the standards belong to the federal/national, provincial-territorial, municipal government, other, none and, under G.10.b, the title of the applicable standards (e.g., CAN/CSA-B651-04).

G.11. Energy efficiency requirements

Under G.11.a, Applicants must choose one or more of the following seven options to indicate the energy efficiency standard they propose to meet with their project (e.g., asset design and operations):

  • PCF Actions
  • Energy efficiency regulations
  • Energy Code
  • National Building Code
  • Provincial/Territorial codes
  • Other (such as LEED)
  • None

If "Other" is selected, Applicants must give details in G.11.b.

G.12. Public sensitivities

G.12.a requires Applicants to indicate whether there are any concerns related to public or media perception of the project. If "yes", details are to be provided in section G.12.b.

G.13. Community Employment Benefits Target Groups

Under G.13.a Applicants must choose at least three out of the seven target groups under the proposed project as detailed in the CEB Guidance. Under G.13.b. Applicants will provide any available targets across population groups indicated under G.13.a.

H. Main Natural Hazard

The Hazard Risk Assessment (details in Annex E)

Applicants are required to confirm the data source and type for hazard risk indicators as per section H.1.

For the main hazard in an affected area, Applicants must provide two risk assessments:

  • Current Risk Assessment (e.g., the identified hazard impacts on the identified area, before the DMAF project is completed); and
  • Future Risk Assessment (e.g., the identified hazard impacts on the identified area, after the DMAF project is completed to demonstrate the expected improvement in resilience after project completion).

Applicants must demonstrate how the proposed project will reduce the identified natural hazard risks on the identified area. Consideration of climate change impacts and the asset vulnerabilities must also be included in each of the two risk assessments.

H.1.Data type and sources?

Under section H.1.b, Applicants must provide the data sources for the following indicators:

IMPORTANT INFORMATION:

These data relate to the indicators used under sections I, and J.

Data sources must be provided following this template:

Author-Creator/Title/Publication Date/Identifier or Web link

  • Author/Creator - This could either be the personal name of the researcher, or the institution that collected the data.
  • Title - Include the full title as it appears in the record for the dataset.
  • Publication date - Most datasets include a publication date.
  • Identifier and/or Web Link - Most published datasets should have some sort of a unique identifier and a URL address.

EXAMPLES:

  • Statistics Canada/CANSIM-381-0036/Q42017/web link
  • Chiotti, Q. and Lavender, B/Impacts to Adaptation: Canada in a Changing Climate /2007/web link  

Under H.1.a, Applicants must choose the primary data source type including historical (past events), and projected (future events in consideration to climate change impacts within the asset lifespan).

Additionally under H.1.b., Applicants must choose if the primary data is qualitative (e.g., Indigenous Traditional Knowledge, interviews, focus groups) and/or quantitative data (surveys, modelling, studies, specific indicators) using the best available science.

H.2. Main natural hazard

Applicants must indicate the main natural hazard the project(s) is/are addressing such as flood, hurricane, tsunami, earthquake, wildland/urban interface fires, sea level rise, drought, erosion, or permafrost thaw. Additional hazards the project is addressing should be indicated as project benefits in section E.5.

IMPORTANT INFORMATION:

Human-caused or malicious hazards are not eligible under DMAF.

H.3. Hazard details

Applicants must provide a detailed description of the hazard, including:

  • Context: describe the threats of concern and how they may affect the community.
  • Type of natural hazard: climatological (e.g., extreme temperatures, drought and wildfires); geophysical (e.g., earthquakes, landslides, tsunamis); hydrological (e.g., avalanches and floods); meteorological such as (hurricanes and storms/wave surges).
  • Magnitude rate (e.g., the Richter Scale) or intensity scale (e.g., Saffir-Simpson wind scale for hurricanes).
  • Speed of onset: slow-onset hazards (e.g., drought, sea level rise, and coastal erosion) and rapid-onset hazards (e.g., floods, wildland fires, and earthquakes).
  • Duration: seasons or years, days or weeks, minutes or hours.

H.4. Total area exposed

Under H.4.a., Applicants must provide an estimate of the area in square metres, square kilometres or hectares that would be impacted by the hazard. Under H.4.b., Applicants must specify the unit of measurement.

H.5. Names of Communities at risk

Identify the community or communities at risk, using the legal name of each community.

H.6. Total popular at risk

Applicants must provide the total population at risk (e.g., 500,000 people).

H.7. Affected area - Geographical boundaries

Provide the geo-coordinates of the area at risk, expressed in the degrees, minutes, seconds format (e.g., Latitude boundaries: 42°10'00" N to 83°01'11"N and Longitude boundaries: 53°10'01" W to 141°01'10"W).

H.8. Asset's vulnerabilities to the main natural hazard (for existing assets only)

H.8.a. requires Applicants to identify key vulnerabilities to existing asset(s).

Applicants must select all the options that apply (where the information is available) including location, structure (including cumulative impacts of natural hazards), materials, age, dependencies (physical, cyber, geographic and logical), interdependencies (between assets that could produce a cascading effect), performance, compliance, accessibility, monitoring, other.

If "Other", Under H.8.b, Applicants must provide details.

H.9. Risk management capacity

Under H.9.a., Applicants must choose one or more options concerning the asset and community risk management capacity (e.g., Access/stability of the asset site, built-in redundancies and lifelines back-up, warning systems) and controls that enable them to identify, evaluate, and control the expected risks. This will ensure effective and efficient asset operations that could minimize potential infrastructure failures and related interruptions in essential services. If Applicants choose "Other", under H.9.b., further details can be provided in H.9.b.

H.10. Measures Adopted to Improve the Asset Resilience

Provide a description of the structural and/or management measures that will be adopted to improve the resilience towards the main natural hazard.

I. Likelihood

I.1. Likelihood of occurrence

Applicants must indicate the likelihood (taking into account current and future climate change impacts) of the specified natural hazard by selecting one of the following:

  • Once in less than 10 years or less
  • Once in 10 to 30 years
  • Once in more than 30 to 100 years
  • Once in more than 100 to 200 years
  • Once in more than 200 years

IMPORTANT INFORMATION: For slow onset hazards not triggered by a specific event (e.g., sea level rise, erosion), Applicants must choose the timeframe for the likelihood based on the impacts they propose to address.

J. Impacts (Before and After the Project)

The expected impacts should include consideration of magnitude or intensity of the main natural hazard of concern, the exposure and vulnerability  of the population and the asset, as well as the asset and community capacity to cope with the expected impacts. The impacts should be calculated before and after project completion.

Applicants are expected to incorporate disaster risk reduction and adaptation measures into the proposed project to better position communities to reduce and manage disaster impacts more broadly.

J.1. Loss of life/missing people

Choose one of four options:

  • Greater than 30 lives lost or people missing
  • Greater than or equal to 10 and lower than or equal to 30
  • Less than 10
  • Unknown

J.2. Percentage of People directly affected

This refers to the percentage of people who may be affected (e.g., displaced, ill, injured as a result of the specified hazard risk, expressed as a percentage of the population in the affected area). For most disasters triggered by natural hazards, the number of people affected is significantly higher than the number of lives lost or missing people. Applicants must choose one of the following four options:

  • Greater than 15%
  • Greater than or equal to 5% and lower than or equal to 15%
  • Less than 5%
  • Unknown

J.3. Percentage of local economic loss

The DMAF measures direct economic loss attributed to disasters. For example, the GDP measures economic activity that generates income through wages, profits, or the use of capital. It does not measure direct losses to wealth or assets, such as homes or vehicles, nor does it measure the impacts to critical infrastructure or private capital, but is nonetheless an important way to gauge local economic impact.

For example, Applicants could estimate the expected local GDP loss based on total cost of the estimated damages (total estimated damages/local GDP 2018). The GDP is available through Statistics Canada's quarterly GDP figures at the census metropolitan area (CMA) level as well as 9 non-CMA regions within the country. For municipalities not included from these two Statistics Canada data sets, Applicants could use alternative indicators to measure the economic impact such as provincial GDP or loss of property value (%) through changes in municipal asset inventory (total estimated damages/municipal asset inventory 2018).

Applicants must choose one of the following four options:

  • Greater than 5%
  • Greater than or equal to 2% and lower than or equal to 5%
  • Lower than 2%
  • Unknown

J.4. Percentage of population without essential services

One of the DMAF objectives is to protect communities from critical infrastructure failures and related interruptions in essential services. Applicants are required to estimate the impact on critical infrastructure that provide essential services to their communities, taking into consideration elements indicated in section H.5 and section H.6. Applicants must indicate the percentage of the population in the affected area that could be without essential services by choosing one of the following four options:

  • Greater than 20%
  • Greater than or equal to 2% and lower than or equal to 20%
  • Less than 2%
  • Unknown

K. Required documents

Applicants must attach the documents listed below individually to the project submission email.

K.1. Environmental assessment reports

In the case of contaminated sites, Applicants must provide a copy of the assessment reports in .pdf format including (if applicable):

  • Phase I
  • Phase II
  • Phase III
  • Other

K.2. Project Location Map

Applicants must provide a map of the project location in .KML format. (Instructions on the use of .KML files are provided in Annex I.)

K.3. Indigenous concern tracking table (Consultation Records)

Applicants must provide records of consultations with Indigenous groups. If a legal duty to consult with and accommodate, where appropriate, Indigenous groups arises, Applicants must follow the template included in Annex G. The file must be submitted to INFC in Word format.

K.4. Indigenous communications log (Consultation Record)

If applicable, Applicants must provide an Indigenous Communications Log, any letters of support and a sample of a notification letter to Indigenous groups (see Annex H).

K.5. Mitigation and adaptation plans, strategies and frameworks

If available, Applicants must submit adaptation and mitigation related plans, strategies and frameworks, legislation, regulations, policies at the Municipal, Provincial/ Territorial, Regional and/or National levels in pdf format.

K.6. Letter of support

Not-for-profit organizations whose mandate is to improve Indigenous outcomes and private sector applicants must provide a letter of support from another eligible Recipient.

K.7. Land acquisition attestation

For DMAF projects that include land acquisition, DMAF applicants must provide an attestation signed by a senior official including the options indicated below (Full Application Attestation) (see Annex J).

Full application attestation:

The Full Application needs to be signed electronicallyby an authorized senior official such as: Chief Financial Officer (CFO), Chief Administrative Officer (CAO), Chief Executive Officer (CEO), Certified Planner, and/or a Certified Engineer.

Annex D – Estimated Socio-Economic, Environmental and Heritage/Cultural Damages

What are the damages/losses that your infrastructure project could prevent?

Damages and losses caused by natural disaster can include direct, indirect, tangible and intangible costs. An estimation of the amount of damage/loss to be addressed by the proposed infrastructure solution during its useful life cycle is essential to calculating the ROI.

Applicants must consider the kinds and extent of damages that apply to their projects in current dollars as of the year of the application:

Economic

  • Public Infrastructure and utilities damages (e.g., bridges, roads, highways, ports, airports, water and wastewater systems)
  • Essential service interruption (e.g., power, transportation, water supply, communications)
  • Commercial and institutional building and structure damages
  • Housing damages
  • Business losses
  • Local GDP losses
  • Agriculture damages and losses (e.g., livestock, crops and pastures/land)
  • Emergency response cost

Social

  • Deaths and injury cost
  • Displacement cost
  • Employment, retention, hiring losses
  • Health cost (e.g., chronic diseases, mental health, drugs and alcohol)
  • Community well-being losses
  • Productive capacity losses
  • Homelessness cost
  • Water, soil and air pollution cost

Environmental

Natural disasters could produce mixed outcomes for the environment: benefits to some parts of the natural system and losses to others; both should be considered in estimating the net impact.

  • Bio-diversity losses
  • Natural ecosystems and related impact to wildlife (e.g., damages to plants, forests, wetlands, ground water, soils)

Heritage and Cultural

These can be difficult to calculate. Applicants may wish to consult national, provincial and/or municipal inventories to obtain estimates of the dollar value assigned to these types of assets.

  • Archeological and historical site losses
  • Cultural and historical asset losses

Annex E – Hazard Risk Assessment

The DMAF aims to encourage communities to advance their risk management objectives and increase their resilience.

The full process of risk management includes:

  1. assessing and understanding natural hazard and related risk;
  2. stakeholder and community engagement;
  3. evaluating options;
  4. implementing mitigation/adaptation measures;
  5. monitoring the strategy (including re-evaluation of risk and planning for any unmitigated risks).

Risk exists when people or assets are exposed to a hazard and are vulnerable to that hazard

EXPOSURE

What is in the way of the hazard?

HAZARD

Where and how big is the event?

VULNERABILITY

What is the susceptibility of the exposed elements?

Capacity to Cope

IMPACTS

What are the impacts?

LIKELIHOOD

What is the chance it will occur?

RISK

Potential impacts if the hazard occurs

  1. Assessing and Understanding Hazard(s) taking into consideration the current and future climate change impacts and related risks
  2. Natural hazards exist due to geographical and meteorological processes. Moreover, climate change makes natural hazards even more unpredictable in the long-term.

    A risk assessment provides communities with essential information about which MITIGATION/ADAPTATION INVESTMENTS will produce the greatest economic and societal benefits. It allows a community to combine the knowledge of the natural hazard likelihood (in consideration of climate change impacts within the lifespan of the asset) with the vulnerability of the people and assets (structures and systems) exposed to the natural hazard(s) and assess the potential impacts.

    The natural hazard likelihood is determined by modelling the extent, intensity, and likelihood of occurrence (hazard scenarios).

    Under the DMAF, impacts are determined by socio-economic indicators (details in section J).

  3. Stakeholder and Community Engagement
  4. Effective investment decisions involve assessing the community's understanding of and tolerance for living with the potential risks, enabling the community itself to participate in deciding whether and what action should be taken. The DMAF encourages Applicants to engage with key stakeholders to promote these discussions early in the planning and design stages.

  5. Evaluating Options
  6. In order to increase effective action, communities in Canada must manage both existing and anticipated risks. Existing risks may be managed by protection (e.g., structural), accommodation (e.g., retrofitting and warning systems) or managed retreat (e.g., property acquisition). New risks may be best avoided by not exposing people or assets to the natural hazard (e.g., through land-use planning).

  7. Implementing Measures
  8. Risk reduction measures are put in place. These include any project investments under DMAF.

  9. Monitoring the Strategy
  10. Risk reduction measures should be monitored over the life of the asset to ensure risk levels continue to be mitigated as designed. Due to the unpredictable nature of climate change, it is advisable to re-assess risks periodically to identify any new variables such as changes to population or climate. It is difficult to completely eliminate risk.

The DMAF encourages proactive risk management planning to improve Canadian communities' resilience in order to limit the impacts of recurring disasters.

IMPORTANT INFORMATION: Involving the community throughout the entire risk management process—from natural hazard identification through monitoring and assessment of results—promotes trust and ensures informed decision-making. Informed stakeholders help to create an environment of shared responsibility for improving community resilience.

Annex F – Project Bundling Requirements

The DMAF was created to provide funding for large-scale infrastructure projects that provide mitigation and/or adaptation benefits to at-risk communities. As such, the minimum threshold for any DMAF project is $20 million in total eligible costs.

Eligible Recipients may submit a bundled DMAF project application that includes more than one mitigation /adaptation investment (e.g., a project comprising several sub-projects with a total value of more than $20 million in eligible cost).

DMAF Project applications that undertake the bundling approach must demonstrate that each of the multiple mitigation /adaptation investments (e.g., sub-projects) identified in the application work systematically to reduce the risk, and that they mitigate, and/or provide an adaptive benefit within the same time period.

The framework for DMAF project bundling is dependent on the following factors:

  1. All recipients must be eligible under DMAF
  2. DMAF's cost sharing and stacking limits apply for every type of recipient and related asset ownership
  3. Identification of the common main natural hazard and risk assessment for all involved projects and locations. 

A bundled project requires a lead eligible Recipient to:

  1. coordinate the application, development and implementation of bundled projects;
  2. prepare and submit claims to INFC on behalf of the other eligible Recipients;
  3. process payments for other eligible Recipients according to the respective cost sharing and staking limits;
  4. represent all projects at the Oversight Committee;
  5. coordinate inputs to the progress and outcomes reporting; and
  6. respond to any INFC information requests.

Annex G – Indigenous Concern Tracking Table

Indigenous Group

#

Comment/ Concern/ Question Received

Accommodation Suggested by Indigenous Group

Response

Accommodation (if applicable) proposed by proponent

Issue StatusFootnote 1

Indicate the name of the group

1

List all comments/ concerns/ questions from Indigenous groups.

NOTE: include detail of any further communication with the Indigenous group regarding content included in this entry, and the date(s) of the communication from the Indigenous group.

 

Text here should describe how the concern is addressed by the response, or explain why the concern does not need to be addressed.

Please include the text of the mitigation measure or accommodation measure that was implemented to address the identified issue/concern.

Examples:

  • Issue resolved and no further action required
  • Issue unresolved or irresolvable
  • Issue ongoing and when/how it will be dealt with (e.g., regulatory decision, through environmental management plan, etc.)

Annex H – Indigenous Communications Log

Date

From

To

Indigenous Group Contact Details

Medium (e.g., email, letter, phone call)Footnote 2

Communication Description

Nature of Concern(s)

Follow-up

required?

(yes/no)

dd/mm/yyyy

Proponent Name

Indigenous group Name

Contact Person Name

Title (Chief)

Mailing Address

Phone Number

Email

Letter

E.g. Requested a map showing the official limits of Indigenous reserves in proximity to location X

Fishing rights

Yes

dd/mm/yyyy

Proponent Name

Indigenous group Name

Contact Person Name

Title (Chief)

Mailing Address

Phone Number

Email

Phone call

E.g. Follow-up phone call to Indigenous group requesting a map showing the official limits of Indigenous reserves in proximity to location X be sent to the proponent.

Fishing rights

Yes

dd/mm/yyyy

Indigenous Group Name

Proponent Name

Contact Person Name

Title (Chief)

Mailing Address

Phone Number

Email

Email

E.g. Map was sent to proponent on xx/xx/xxxx date.

Fishing rights

No

Annex I – How to Create a .KML File

Applicants must provide their project location in one single format as a .KML file as described in section K.2. This simple file type is designed specifically for the visualization of geographic data, and it is compatible with the work we need to perform and provides an accurate and detailed representation of the project location. Using a .KML allows a variety of point, polygon, and line data to be represented spatially with detail and consistency. A .KML file can be created easily by anyone using INAC publicly available Indigenous & Treaty Rights Information System (ATRIS) web-based application or Google Earth.

Annex J – Land Acquisition - Letter of Attestation

<Date>

Infrastructure Canada
Program Operations
180 Kent St. Suite 1100
Ottawa, ON K1P 0B6

To Whom It May Concern,

I hereby attest that land acquisition is required as an integral aspect of the <title of the project> DMAF project.

The lot (s) is/are located in x province, x municipality or other level of government, parcel number <and section, if any>, property identifier <if any, lot, part lot or other unit, size in metes or hectares and lot boundaries>.

Land represents x percent of the total eligible cost of this project. Land acquisition is required for/to <add details and justification>.

I also attest that the land will be used exclusively as natural infrastructure and it will remain protected in perpetuity by a provincial or territorial or municipal or Indigenous government <as indicated in X document> approved and signed by <X order of government authority>.

A professional appraisal was conducted on this <date> by <x firm>, according to this report, the price of the land described is below or at the fair market value.

I declare that the above statement is true and accurate to the best of my knowledge.

 

______________________

Signature

Name:
Title:

Annex K – GHG Assessment Requirements

The Climate Lens

The Climate Lens is a horizontal requirement applicable to Infrastructure Canada's Investing in Canada Infrastructure Program (ICIP), Disaster Mitigation and Adaptation Fund (DMAF) and Smart Cities Challenge. It has two components:

  • the GHG mitigation assessment, which will measure the anticipated GHG emissions impact of an infrastructure project, and
  • the climate change resilience assessment, which will employ a risk management approach to anticipate, prevent, withstand, respond to, and recover from a climate change related disruption or impact.

Under the Disaster Mitigation and Adaptation Fund, the Climate Lens is being applied after a project successfully completes the Expression of Interest stage, and the resilience assessment component is incorporated into the application process for all projects.

GHG Mitigation Assessments Under The Climate Lens

The objective of the GHG mitigation assessment is to encourage improved choices by project planners consistent with shared federal, provincial, and territorial objectives articulated in the Pan-Canadian Framework for Clean Growth and Climate Change—including a commitment to reduce Canada's GHG emissions by 30% below 2005 levels by 2030.

To respond to the requirements of the Climate Lens, all applicants to the DMAF are required to submit a project-level GHG mitigation assessment. This assessment will demonstrate the project's impact on emissions relative to a business-as-usual / baseline scenario over the asset's full useful life.

For approved projects, assessment costs are retroactively eligible for federal cost-sharing.

IMPORTANT NOTE FOR DMAF APPLICANTS:

  • New, modified or reinforced assets could integrate solutions to reduce GHG emissions. DMAF awards merit to project that reduce GHG emissions.
  • Climate change must be factored in the GHG estimates
  • Natural infrastructure could reduce GHG emissions by absorbing and storing carbon dioxide in tree biomass, understory vegetation, and soils, it could also mitigate the impacts of extreme heat.

Footnotess

Footnote 1

For issue status, consider creating a legend with symbols for each possible status, e.g. Ö for issue resolved, X for irresolvable, O for ongoing.

Return to footnote 1

Footnote 2

The proponent should ensure that any letters of support are sent to INFC for our files, including a sample of outgoing letters to Indigenous groups from the Applicants. INFC could require all correspondence with Indigenous communities/groups. To ensure transparency, Applicants should clearly communicate to Indigenous groups that information gathered during community engagement will form a component of the project submission to government; therefore, the engagement is not ‘off the record', also termed without prejudice.

Return to footnote 2



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