Infrastructure Bi-lateral Agreements (for Clean Water and Wastewater Fund and Public Transit Infrastructure Fund)
Canada - The Government of the Northwest Territories

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This Agreement is made as of the date of last signature

BETWEEN:

HER MAJESTY THE QUEEN IN RIGHT OF CANADA, as represented by the Minister of Infrastructure, Communities and Intergovernmental Affairs ("Canada")

AND:

THE GOVERNMENT Of THE NORTHWEST TERRITORIES, as represented by the Minister of Municipal and Community Affairs ("The GNWT")

individually referred to as a "Party" and collectively referred to as the "Parties".

WHEREAS the Government of Canada announced in Budget 2016 an investment of $120 billion in infrastructure over 10 years, including $60 billion in new funding for public transit, green infrastructure, and social infrastructure, to better meet the needs of Canadians and better position Canada's economy for the future.

WHEREAS the Government of Canada proposes to provide $11.9 billion from this plan of which $3.4 billion will be used to upgrade and improve public transit systems and $2.0 billion will be used for investments in water and wastewater projects.

WHEREAS the Minister of Infrastructure, Communities and Intergovernmental Affairs is responsible for the Programs entitled the Public Transit Infrastructure Fund (PTIF) and the Clean Water and Wastewater Fund (CWWF) and wishes to provide financial support to the GNWT for Projects under both Programs under this Agreement.

NOW THEREFORE, the Parties agree as follows:

1 INTERPRETATION

1.1 DEFINITIONS

In addition to the terms and conditions defined in the recitals and elsewhere in this Agreement, a capitalized term has the meaning given to it in this Section.

"Agreement" means this bilateral agreement and all its schedules, as may be amended from time to time.

"Agreement End Date" means March 31, 2020.

"Asset" means any real or personal property or immovable or movable asset, acquired, constructed, rehabilitated or improved, in whole or in part, with funds provided by Canada under the terms and conditions of this Agreement.

"Communications Activities" include, but are not limited to, public or media events or ceremonies including key milestone events, news releases, reports, web and social media products or postings, blogs, news conferences, public notices, physical and digital signs, publications, success stories and vignettes, photos, videos, multi-media content, advertising campaigns, awareness campaigns, editorials, multi-media products and all related communication materials.

"Effective Date" means the date of last signature of this Agreement.

"Eligible Expenditures" mean those costs of a Project incurred and eligible for payment by Canada as set out in Schedule A (Program Details).

"Fiscal Year" means from April 1st of a calendar year to March 31st of the next calendar year.

"Joint Communications" are events, news releases, and signage that relate to the promotion of the Program and/or Projects and are collaboratively developed and approved by Canada, the GNWT and the Ultimate Recipient, and are not operational in nature.

"Oversight Committee" means the committee established in accordance with Section 7 (Oversight Committee).

"Program" means PTIF or CWWF as set out in Schedule A (Program Details).

"Project(s)" means one or more projects as set out in the Project List and approved by Canada.

"Project Incrementality" means a Project that would not otherwise have been undertaken in 2016-17 or 2017-18 and/or a Project that would not have been undertaken without federal funding.

"Project List" means the list of projects that the GNWT will identify, to be funded through the Program in accordance with Section 8 (Project Identification, Approval and Amendments).

"Project Complete" means when a Project can be used for the purpose for which it was intended, all required reports have been submitted to the GNWT and final payment has been made.

"Total Financial Assistance" means total Project funding from all sources, including funding from federal, provincial, territorial, and municipal sources, private sources and in-kind contributions.

"Ultimate Recipient" means an entity identified under sections A.1 b) and A.2 b) of Schedule A (Program Details) that is eligible to receive funding under the Program for a Project under this Agreement.

"Ultimate Recipient Agreement" means an agreement between the GNWT and the Ultimate Recipient under the PTIF or CWWF.

1.2 ENTIRE AGREEMENT

This Agreement comprises the entire agreement between the Parties in relation to the subject of the Agreement. No prior document, negotiation, provision, undertaking or agreement has legal effect, unless incorporated by reference into this Agreement. No representation or warranty express, implied or otherwise, is made by Canada to the GNWT except as expressly set out in this Agreement.

1.3 DURATION OF AGREEMENT

This Agreement will be effective as of the Effective Date and will terminate on the Agreement End Date.

1.4 SCHEDULES

The following schedules are attached to, and form part of, this Agreement:

  1. Schedule A - Program Details
  2. Schedule B - Reporting
  3. Schedule C - Communications Protocol

2 PURPOSE OF THE AGREEMENT

The purpose of this Agreement is to establish the terms and conditions whereby Canada will provide funding to the GNWT for Projects.

3 COMMITMENTS BY CANADA

  1. Canada agrees to provide funding under PTIF to the GNWT in a total amount not to exceed three hundred and twenty thousand dollars ($320,000) to be paid in accordance with Schedule A (Program Details).
  2. Canada agrees to provide funding under CWWF to the GNWT in a total amount not to exceed fifty-one million seven hundred eleven thousand one hundred eight dollars ($51,711,108) to be paid in accordance with Schedule A (Program Details).
  3. The Parties acknowledge that Canada's role in a Project is limited to making a financial contribution to the GNWT for that Project and that Canada will have no involvement in the implementation of that Project or its operation. Canada is neither a decision-maker nor an administrator to a Project.

4 COMMITMENTS BY THE GNWT

  1. The GNWT will be responsible for the complete, diligent, and timely implementation of this Agreement, within the costs and deadlines specified in this Agreement and in accordance with the terms and conditions of this Agreement.
  2. Unless the GNWT is the Ultimate Recipient, the GNWT will enter into an Ultimate Recipient Agreement with each Ultimate Recipient and ensure that Ultimate Recipient Agreements are consistent with but are no less favourable to Canada than the relevant provisions of this Agreement. Where the GNWT is an Ultimate Recipient, the GNWT will be subject to all terms and conditions set out in this Agreement.
  3. The GNWT acknowledges that funding that may be received from Canada for these Programs is not intended to replace or displace existing sours of funding for Ultimate Recipient expenditures on Projects. As such, over the term of this Agreement, the GNWT will ensure that Ultimate Recipient expenditures on Projects must result in incremental spending.
  4. The GNWT will ensure that Ultimate Recipients have provided proof, in a manner acceptable to Canada, that Projects on the Project List meet the definition of Project Incrementality.
  5. The GNWT will be responsible for any costs associated with a withdrawn or cancelled Project, and any costs related to a Project that does not meet Project Incrementality and will repay to Canada any and all disallowed costs, surpluses, unexpended contributions, and overpayments made under and according to the terms and conditions of this Agreement.
  6. The GNWT will inform Canada immediately of any fact or event that will compromise wholly, or in part, a Project.

5 APPROPRIATIONS

  1. Notwithstanding any other provision of this Agreement, funding is dependent on an appropriation of funds by the Parliament of Canada for the Fiscal Year in which the payment is to be made.
  2. Canada may reduce or terminate any payment under this Agreement in response to the reduction of appropriations or departmental funding levels in respect of transfer payments, the Program under which this Agreement was made or otherwise, as evidenced by any appropriation act or the federal Crown's main or supplementary estimates expenditures. Canada will not be liable for any direct, indirect, consequential, exemplary or punitive damages, regardless of the form of action, whether in contract, tort or otherwise, arising from any such reduction or termination of funding.
  3. Canada acknowledges that any contribution to a Project by the GNWT is subject to an appropriation by the GNWT Legislature.

6 FISCAL YEAR BUDGETING

  1. The amount of the funding payable by Canada for each Fiscal Year as set out in section A.1 c) ii. and A.2 c) i of Schedule A (Program Details).
  2. If the actual amount payable by Canada in respect of any Fiscal Year is less than the estimated amount in section A.1 c) ii. and A.2 c) i of Schedule A (Program Details), the GNWT may request that Canada re-allocate the difference between the two amounts to a subsequent Fiscal Year. Subject to Section 5 (Appropriations), Canada agrees to make reasonable efforts to accommodate the GNWT's request. The GNWT acknowledges that requests for re-allocation of Project funding will require appropriation adjustments or federal Crown approvals.
  3. In the event that any requested re-allocation of Project funding is not approved, the amount of Canada's contribution payable in accordance with to Section 3 (Commitments by Canada) may be reduced by the amount of the requested re-allocation. If the contribution payable by Canada in accordance with to Section 3 (Commitments by Canada) is so reduced, the Parties agree to review the effects of such reduction on the overall implementation of the Project and to adjust the terms and conditions of this Agreement as appropriate.

7 OVERSIGHT COMMITTEE

Within sixty (60) business days of the signing of this Agreement, the Parties will establish an Oversight Committee co-chaired by representatives of Canada and the GNWT or use an already existing Committee established between the Parties to monitor this Agreement. The Oversight Committee will:

  1. monitor compliance of the implementation of this Agreement with the terms and conditions of this Agreement;
  2. act as a forum to resolve potential issues and address concerns;
  3. review and, as necessary, recommend to the Parties amendments to the Agreement;
  4. monitor the implementation of the Schedule C (Communications Protocol);
  5. approve and ensure audits plans are carried out as per the Agreement; and
  6. attend to any other function required by this Agreement including monitoring project risk and mitigation measures,, or as mutually directed by the Parties.
  7. The GNWT will ensure that Ultimate Recipients have provided the following proof that Projects on the Project List meet the definition of Project Incrementality:
    1. New motion for funding new projects;
    2. Documentation that shows that projects were not identified or were not funded in capital plans;
    3. Documentation that shows that projects were brought forward in capital plans from future years; or
    4. Other proof as agreed to by Canada.
  8. The GNWT will be responsible for any costs associated with a withdrawn or cancelled Project, and any costs related to a Project for which the proof of Project Incrementality has not been provided and will repay to Canada any and all disallowed costs, surpluses, unexpended contributions, and overpayments made under and according to the terms and conditions of this Agreement.

8 PROJECT IDENTIFICATION, APPROVAL AND AMENDMENTS

8.1 PROJECT IDENTIFICATION AND APPROVAL

  1. The GNWT will provide to Canada an initial Project List to be funded under the PTIF and an initial Project List to be funded under CWWF subject to the provisions in Schedule A (Program Details) upon signature of the Agreement for Canada's approval.
  2. Within six months of the Effective Date of the Agreement, the GNWT will fully allocate the entirety of Canada's contribution towards Projects in accordance with Schedule A (Program Details) through the submission of additional Project List(s), if required for Canada's approval.
  3. The Project List for each Program will be submitted in a format acceptable to Canada, signed by a delegated senior official and will include the following information for each Project:
    1. Unique Project Identifier;
    2. Ultimate Recipient;
    3. Project location;
    4. Project address;
    5. Project Title;
    6. A description of the Project
    7. Identification of Nature of Project
      1. New
      2. Rehabilitation
      3. Expansion
      4. Study
      5. Other
    8. Total Project Cost, total Eligible Expenditures and a breakdown of all funding sources;
    9. Forecasted project start date and completion date;
    10. Eligible Investments project funding category as per Schedule A.1 e) (Eligible investments project funding category) under PTIF and as per Schedule A.2 f) (Eligible investments project funding sub-category) under CWWF;
    11. Eligible project category funding sub-category as per Schedule A.2 f) (Eligible project category funding sub-category) CWWF only;
    12. Whether any part of the Project is located on federal land;
    13. Identification of which of the following objectives the Project will support:
      1. Increased capacity or lifespan of the Asset;
      2. Enhanced service;
      3. Improved environmental outcomes.
    14. Risk Factors;
    15. Evidence of incrementality (Y/N); An attestation signed by a senior delegated official of the GNWT that Project Incrementality has been met; and
    16. An attestation that federal funding will support only Eligible Expenditures and that the Projects on the Project List(s) meet the provisions as specified in this Bilateral Agreement
  4. Canada reserves the right to request additional information for review and approval purposes, including assessment of risks, or to make a determination as per Sections 16 (Environmental Assessment) and 17 (Aboriginal Consultation).
  5. In cases of new or expansion Projects, Canada may require additional assurance that Projects can be completed by March 31, 2018 for PTIF and March 31, 2019 under CWWF. This may include assurances by professionals (e.g. architects, engineers)
  6. Canada will inform the GNWT once a Project List has been approved or rejected.
  7. The GNWT will promptly inform Canada of any cancelled or withdrawn Projects and promptly provide to Canada a revised Project List for approval.

8.2 PROJECT AMENDMENTS

  1. The GNWT will submit a revised Project List for approval by Canada when seeking to modify, add or delete a Project. The revised Project List will include all information required under Section 8.1 c) (Project Identification, and Approval).
  2. Canada reserves the right to request additional information for review and approval purposes, including assessment of risks to make a determination as per Sections 16 (Environmental Assessment) and 17 (Aboriginal Consultation). Canada will inform the GNWT once the revised Project List has been approved.

9 PAYMENTS

9.1 PAYMENT CONDITIONS

Canada will not:

  1. pay interest for failing to make a payment under this Agreement;
  2. pay any claims until the requirements under Section 16 (Environment) and Section 17 (Aboriginal Consultations), if applicable, are, in Canada's opinion, satisfied to the extent possible at the date the claim is submitted to Canada; and
  3. Pay any claims until all reports as required under Schedule B (Reporting) are received and accepted by Canada.

9.2 PAYMENTS

  1. The GNWT will submit a request for payment to Canada covering the Eligible Expenditures for all Projects, at a minimum, on a semi-annual basis, in a form acceptable to Canada. Each request for a payment will include an attestation in a format acceptable to Canada, signed by a delegated senior financial official, that Eligible Expenditures have been incurred.
  2. Canada will promptly make a payment to the GNWT upon review and approval of a payment request, subject to the terms and conditions of the Agreement.

9.3 PAYMENT DEADLINE

  1. Canada will make payments no later than March 31, of the year following the Fiscal Year in which the Eligible Expenditures were incurred;
  2. Canada will make the final payment under PTIF no later than October 31, 2018 and under CWWF no later October 31, 2019.

9.4 RETENTION OF CONTRIBUTION

Canada will retain a minimum of ten percent (10%) of its funding for each Program under this Agreement. The amount retained by Canada for a Program will be released by Canada when:

  1. The GNWT fulfils all of its obligations for that Program under this Agreement; and
  2. the Parties carry out a final reconciliation of all claims and payments in respect of that Program and make any adjustments required in the circumstances

10 REPORTING

  1. the GNWT will provide to Canada, at minimum on a semi-annual basis:
    1. a project progress report in a format acceptable to Canada and in accordance with Section B.1 of Schedule B (Reporting); and
    2. an outcomes progress report in a format acceptable to Canada on completed Projects and in accordance with Section B.2 of Schedule B (Reporting).
  2. the GNWT will submit, in a format acceptable to Canada, no later than October 31, 2018 for PTIF no later than October 31, 2019 for CWWF:
    1. final project report in accordance with Section B.3 of Schedule B (Reporting); and
    2. final outcomes report on all Projects in accordance with Section B.4 of Schedule B (Reporting).

11 AUDIT

  1. The GNWT will conduct audits as required under the audit plans approved by the Oversight Committee. The audit plan will include at minimum one compliance audit, which will include a financial component, over the term of the Agreement and up to two years after the Agreement End Date.
  2. The GNWT agrees to provide Canada with all relevant audit reports and will ensure that prompt and timely corrective action is taken in response to any audit findings and recommendations conducted in accordance with this Agreement. The GNWT will submit to Canada in a timely manner, a report on follow-up actions taken to address recommendations and results of the audit.
  3. Canada reserves the right to undertake any audit in relation to this Agreement at its expense. In the event where Canada does undertake an audit, it will provide the GNWT reasonable notice.
  4. The GNWT will keep proper and accurate financial accounts and records, including but not limited to its contracts, invoices, statements, receipts, and vouchers, in respect of a Project for at least six (6) years after the termination of this Agreement and will provide Canada and its designated representatives with reasonable and timely access to documentation for the purposes of audit and ensuring compliance with this Agreement.

12 EVALUATION

The GNWT may be asked to participate in an evaluation of the Program and agrees to provide Project-related information to Canada during and following the Agreement end Date in order for Canada to conduct an evaluation of the performance of the Program. All evaluation results will be made available to the public.

13 DISPUTE RESOLUTION

  1. The Parties will keep each other informed of any issue that could be contentious.
  2. If a contentious issue arises, the Oversight Committee will examine it and will, in good faith and reasonably, attempt to resolve potential disputes as soon as possible and in any event within thirty (30) business days within receipt of notice of such contention issue. Where the Oversight Committee cannot agree on a resolution, the matter will be referred to the Parties for resolution. The Parties will provide a decision within ninety (90) business days.
  3. Where the Parties cannot agree on a resolution, the Parties may explore any alternative dispute resolution mechanisms available to them to resolve the issue.
  4. Any payments related to any contentious issue or dispute raised by either Party may be suspended by Canada together with the obligations related to such issue, pending resolution.
  5. The Parties agree that nothing in this section will affect, alter or modify the rights of either Party to terminate this Agreement.

14 INDEMNIFICATION

The GNWT will at all times indemnify and save harmless Canada, its officers, servants, employees or agents, from and against all actions, whether in contract, tort or otherwise, claims and demands, losses, costs, damages, suits or other proceedings by whomsoever brought or prosecuted in any manner based upon or occasioned by any injury to persons, damage to or loss or destruction of property, economic loss or infringement of rights caused by, in connection with or arising directly or indirectly from this Agreement, an Ultimate Recipient Agreement or a Project, except to the extent to which such actions, claims, demands, losses, costs, damages, suits or other proceedings relate to the negligence or breach of the Agreement by an officer, servant, employee or agent of Canada in the performance of his or her duties.

15 DISPOSAL OF ASSETS

  1. Unless otherwise agreed to by the Parties, the GNWT will ensure that the Ultimate Recipient will retain title to and ownership of an Asset for five (5) years after the Agreement End Date.
  2. If at any time within five (5) years from the Agreement End Date of a Project, an Ultimate Recipient sells, leases, or otherwise disposes of, directly or indirectly, any Asset purchased, acquired, constructed, rehabilitated or renovated, in whole or in part, under this Agreement, other than to Canada, the GNWT, a local government, or with Canada's consent, the Ultimate Recipient may be required to reimburse Canada, via the GNWT, any funds received from the GNWT for the Project.

16 ENVIRONMENTAL ASSESSMENT

Canada's funding for a Project is conditional upon Canada being satisfied that the responsibility of the federal authority and/or responsible authority under the Canadian Environmental Assessment Act, 2012 (CEAA, 2012) and other applicable agreements between Canada and Aboriginal groups are met and continues to be met.

17 ABORIGINAL CONSULTATION

Canada's funding for a Project is conditional upon Canada being satisfied that its obligations with respect to the legal duty to consult, and if applicable accommodate Aboriginal groups are met.

18 GENERAL

18.1 ACCOUNTING PRINCIPLES

All accounting terms will have the meanings assigned to them, all calculations will be made and all financial data to be submitted will be prepared, in accordance with the Public Sector Accounting Standards in effect in Canada.

18.2 SURVIVAL

The Parties' rights and obligations, which by their nature, extend beyond the termination of this Agreement, will survive any termination of this Agreement.

18.3 COUNTERPART SIGNATURE

This Agreement may be signed in counterpart, and the signed copies will, when attached, constitute an original agreement.

18.4 SEVERABILITY

If for any reason a provision of this Agreement that is not a fundamental term of this Agreement between the Parties is found to be or becomes invalid or unenforceable, in whole or in part, and if both Parties agree, it will be deemed to be severable and will be deleted from this Agreement, but all the other terms and conditions of this Agreement will continue to be valid and enforceable.

18.5 ASSIGNMENT

The GNWT will not transfer or assign its rights or obligations under this Agreement without the prior written consent of Canada. Any attempt by the GNWT to assign any of the rights, duties or obligations of this Agreement without Canada's express written consent is void.

18.6 AMENDMENTS

This Agreement may be amended from time to time on written agreement of the Parties.

18.7 WAIVER

A Party may waive any of its rights under this Agreement only in writing. Any tolerance or indulgence demonstrated by the Party will not constitute a waiver.

18.8 NOTICE

Any notice provided for under this Agreement may be delivered in person, sent by mail, or facsimile, addressed to:

for Canada:

Assistant Deputy Minister
Program Operations Branch
Infrastructure Canada
180 Kent Street, Suite 1100
Ottawa, Ontario
K1P 0B6

or to such other address or facsimile number or addressed to such other person as Canada may, from time to time, designate in writing to the GNWT; and

for the GNWT:

Deputy Minister
Department of Municipal and Community Affairs
Government of the Northwest Territories
P.O. Box 1320
Yellowknife, NT
X1A 2L10

or such other address or facsimile number or addressed to such other person as the GNWT, from time to time, designate in writing to Canada.

Such notice will be deemed to have been received, if sent by mail, when receipt is acknowledged by the other Party; by facsimile, when transmitted and receipt is confirmed; and in person, when delivered.

18.9 COMPLIANCE WITH LAWS

The GNWT will comply with all applicable laws, regulations, all requirements of regulatory bodies having jurisdiction over the subject matter of the Project.

18.10 GOVERNING LAW

This Agreement is governed by the laws applicable in the Northwest Territories.

18.11 SUCCESSORS AND ASSIGNS

This Agreement is binding upon the Parties and their respective successors and assigns.

SIGNATURES

This Agreement has been executed on behalf of Canada by the Minister of Infrastructure, Communities and Intergovernmental Affairs and on behalf of the Government of the Northwest Territories by the Minister of Municipal and Community Affairs.

CANADA
Original signed by:

The Honourable Amarjeet Sohi
Minister of Infrastructure, Communities and Intergovernmental Affairs

Date

THE GOVERNMENT OF THE NORTHWEST TERRITORIES
Original signed by:

The Honourable Robert C. McLeod
Minister of Municipal and Community Affairs

Date

SCHEDULE A - PROGRAM DETAILS

A.1 Public Transit Infrastructure Fund (PTIF)

  1. Objective
  2. The PTIF will help accelerate short term municipal investments while supporting the rehabilitation of transit systems and funding studies to support longer term transit expansion plans.

  3. Ultimate Recipient
  4. The following are eligible as Ultimate Recipients for funding:

    1. Province and territories,
    2. Municipal or regional governments established by or under a provincial or territorial statute
    3. Transit agencies or authorities established by a provincial, territorial, or local government.
    4. Organizations designated by the GNWT and agreed to by Canada.
  5. Canada's Funding
    1. Allocation to Ultimate Recipient
      1. the GNWT agrees to allocate a minimum of $50,000 to each Ultimate Recipient with the remaining funds being distributed based on ridership as set out below:
        Ultimate Recipient Ridership Allocation
             
      2. the GNWT will promptly provide to Canada updates to the table upon any revision of the allocations for Canada's approval.
    2. Fiscal Year Breakdown
    3. Canada's total funding for all Projects will be allocated in accordance with the estimated Fiscal Year breakdown below:

      Year Canada

      2016-2017

      $0

      2017-2018

      $244,000

      2018-2019

      $76,000

      TOTAL

      $320,000

    4. Administrative Funding

      The GNWT may allocate up to 1% of Canada's total funding for administrative costs incurred in the implementation of this Agreement.

  6. Stacking & Cost Sharing

    The maximum federal funding to a Project, from all federal sources, will not exceed three quarters (75%) of the total Eligible Expenditures for that Project. If the federal Crown's total contribution towards a Project exceeds three quarters (75%) of that Project's total Eligible Expenditures or if the Total Financial Assistance received or due in respect of the total Project costs exceeds one hundred per cent (100%) thereof, Canada may recover the excess from the GNWT or reduce its contribution by an amount equal to the excess.

  7. Eligible Investments Categories
  8. The following are eligible investments:

    1. Capital projects for the rehabilitation, optimization and modernization of public transit infrastructure, or that improve the efficiency, accessibility and/or safety of public transit infrastructure (including rehabilitation or enhancement of existing guide ways, maintenance and storage facilities, or other existing public transit capital assets; refurbishment or replacement of existing rolling stock; and replacement or enhancement of transit stations);
    2. Expenditures to support the asset management capacity of a public transit system;
    3. Expenditures to support the design and planning for the future expansion and improvements to public transit systems, including transportation demand management measures and studies and pilot projects related to innovative and transformative technologies; and
    4. Projects for system expansion, which may include active transportation, if they can be completed within the program timeframe.
  9. Eligible Investment Expenditures

    Eligible Expenditures will include the following:

    1. All costs considered by Canada to be direct and necessary for the successful implementation of an eligible Project, excluding those identified under Schedule A.1 g) (Ineligible Costs);
    2. Costs of Aboriginal consultation, and where appropriate, accommodation; and
    3. Costs incurred between April 1, 2016 and March 31, 2018.
  10. Ineligible Costs

    Ineligible costs include the following:

    1. Costs incurred prior to April 1, 2016 and costs incurred after March 31, 2018;
    2. Costs incurred for cancelled Projects;
    3. Land acquisition; leasing land, buildings and other facilities; leasing equipment other than equipment directly related to the construction of the project; real estate fees and related costs;
    4. Financing charges, legal fees and loan interest payments, including those related to easements (e.g. surveys);
    5. Any goods and services costs which are received through donations or in kind;
    6. Provincial sales tax and Goods and Services Tax/Harmonized Sales Tax, for which the Ultimate Recipient is eligible for a rebate, and any other costs eligible for rebates; and
    7. Costs associated with operating expenses and regularly scheduled maintenance work.

A.2 Clean Water and Wastewater Fund (CWWF)

  1. Objective

    The CWWF will help accelerate short term municipal investments, while supporting the rehabilitation of water, wastewater and stormwater infrastructure, and the planning and design of future facilities and upgrades to existing systems.

  2. Ultimate Recipient

    The following are eligible as Ultimate Recipients for funding:

    1. Provinces and territories;
    2. Organizations designated by a province or territory and agreed to by Canada;
    3. Municipal or regional governments established by or under a provincial or territorial statute; and
    4. Other entities providing water or wastewater services to communities as designated by the GNWT
  3. Canada's Funding
    1. Fiscal Year Breakdown
    2. Canada's total funding will be allocated in accordance with the estimated Fiscal Year breakdown below:

      Year Canada

      2016-2017

      $5,970,151

      2017-2018

      $28,707,250

      2018-2019

      $16,904,427

      2019-2020 $129,280

      TOTAL

      $51,711,108

    3. Administrative Funding

      The GNWT may allocate up to 1% of Canada's total funding for administrative costs incurred in the implementation of this Agreement.

  4. Stacking & Cost Sharing

    The maximum federal funding to a Project, from all federal sources, will not exceed three quarters (75%) of the total Eligible Expenditures for that Project. If the federal Crown's total contribution towards a Project exceeds three quarters (75%) of that Project's total Eligible Expenditures or if the Total Financial Assistance received or due in respect of the total Project costs exceeds one hundred per cent (100%) thereof, Canada may recover the excess from the GNWT or reduce its contribution by an amount equal to the excess.

  5. Eligible Project Funding Categories
    1. Water
    2. Wastewater
    3. Stormwater
  6. Eligible project funding sub-category
  7. The following are eligible investments:

    1. Capital projects for the rehabilitation of water treatment and distribution systems, and wastewater and storm water collection, conveyance and treatment systems;
    2. Separation of existing combined sewers and/or combined sewer overflow control;
    3. Initiatives that support system optimization and improved asset management including studies and pilot projects related to innovative and transformative technologies;
    4. Design and planning for upgrades to wastewater treatment infrastructure to meet federal regulatory requirements; and
    5. New construction projects, including the construction of naturalized systems for management and treatment of wastewater and storm water, if the projects will be completed within the program timeframe.
  8. Eligible Expenditures

    Eligible Expenditures will include the following:

    1. All costs considered by Canada to be direct and necessary for the successful implementation of an eligible Project, excluding those identified under Schedule A.2 h) (Ineligible Costs);
    2. Costs of Aboriginal consultation, and where appropriate, accommodation; and
    3. Cost incurred between April 1, 2016 and March 31, 2019.
  9. Ineligible Costs

    Ineligible costs include the following:

    1. Costs incurred prior to April 1, 2016 and costs incurred after March 31, 2019;
    2. Costs incurred for cancelled projects;
    3. Land acquisition; leasing land, buildings and other facilities; leasing equipment other than equipment directly related to the construction of the project; real estate fees and related costs;
    4. Financing charges, legal fees and loan interest payments, (, including those related to easements (e.g. surveys);
    5. Any goods and services costs which are received through donations or in kind;
    6. Provincial sales tax and Goods and Services Tax/Harmonized Sales Tax, for which the Ultimate Recipient is eligible for a rebate, and any other costs eligible for rebates; and
    7. Costs associated with operating expenses and regularly scheduled maintenance work.

SCHEDULE B - REPORTING

B.1 PROJECT PROGRESS REPORT

The progress report will include the following information:

  1. Unique Project Identifier
  2. Ultimate Recipient Legal Name
  3. Project Title
  4. Project Description
  5. Total Project Cost
  6. Total Eligible Cost
  7. Program Contribution (Eligible Costs)
  8. Other Federal Contributions (Eligible Costs)
  9. Provincial Contribution (Eligible Costs)
  10. Municipal Contribution (Eligible Costs)
  11. Other Contribution (Eligible Expenditures)
  12. Federal Signage Installed (Y/N)
  13. Forecasted Start Date (Up-dated from Project List)
  14. Forecasted End Date (Up-dated from Project List)
  15. Actual Start Date
  16. Actual End Date
  17. Progress Towards Completion (%)
  18. Project Complete? (Y/N)
  19. Progress Note
  20. Risk Factors
  21. Mitigation Measures

B.2 OUTCOMES PROGRESS REPORT

  1. The GNWT will provide relevant baseline data for the performance indicators identified below in B.2 c) and d) within six (6) months of the Effective Date of the Agreement.
  2. The GNWT will be required to provide aggregated results on progress on outcomes based on relevant performance indicators identified below B.2 c) and d).
  3. The performance indicators for PTIF are as follows:
  4. Outcome PTIF Performance Indicator

    Projects that support modernization

    Number of funded transit system projects that have incorporated modern, innovative technology

    Funded plans are being implemented

    Number of funded plans or studies that have resulted in identified capital projects that are either included in capital planning documents with associated funding or that are in the process of being implemented

    Improved rehabilitation

    Average number of years of useful life remaining on applicable transit assets, extended as a result of funded investments

    Percentage of assets that have increased their physical condition rating (as per reporting guideline) as a result of funding

    Average percentage decrease in unplanned service interruptions per month (not related to weather) that can be attributed to funded investments

    Increased safety

    Number of funded transit system projects that have added safety features or equipment

    Estimated percentage decrease in incidents (collision and non-collision) that can be attributed to funded investments

    Increased accessibility

    Average increase in percentage of transit system fleets that are low-floor accessible as a result to funding

    Improved efficiency

    Average Life Cycle Cost of applicable transit system assets after completion of funded investments

    Average litres of fuel per passenger-kilometre after completion of funded investments

    Total estimated cubic-meters of natural gas saved as a result of funded investments

    Total estimated kilowatt-hours saved as a result of funded investments

    Transit systems are expanding

    Total of new passenger-kilometres travelled as a result of funded system expansion projects

    Projects are incremental

    Total value of capital expenditures for transit projects for year 2016 (to be reported on at final report)

    Total value of capital expenditures for transit projects for year 2017 (to be reported on at final report)


  5. The performance indicators for CWWF are as follows:
  6. Outcome CWWF Performance Indicator

    Improved reliability

    Average % decrease in unplanned service interruptions per month (not related to weather)

    Average % decrease in volume of water leakage and/or infiltration that can be attributed to funded investments

    Improved efficiency

    Total estimated kilowatt-hours saved as a result of funded investments

    Average Life Cycle Cost of applicable water treatment systems after construction

    Average Life Cycle Cost of applicable wastewater treatment and stormwater systems after construction

    Improved rehabilitation

    Average physical condition rating (as per reporting guideline) of funded assets after end of construction

    Average number of years of useful life remaining on applicable wastewater treatment and collection components, extended as a result of funded investments

    Average number of years of useful life remaining on applicable storm water components, extended as a result of funded investments

    Average number of years of useful life remaining on applicable water treatment and distribution components, extended as a result of funded investments

    Funded plans are being implemented

    Number of funded water treatment plans and studies that have resulted in identified capital projects that are either included in capital planning documents with associated funding or that are in the process of being implemented

    Number of funded wastewater plans and studies that have resulted in identified capital projects that are either included in capital planning documents with associated funding or that are in the process of being implemented

    Safer drinking water

    Number of water treatment facilities that have improved water quality as a result of funded investments

    Number of drinking water systems that have eliminated a boil water advisory as a result of funded investments

    Number of water treatment systems that have met or exceeded applicable regulations and guidelines as a result of funding

    Cleaner wastewater and stormwater

    Number of applicable wastewater systems by treatment level (no treatment, Primary. Secondary, Tertiary) after end of construction

    Number of systems that have improved the quality of wastewater effluent or storm water discharge as a result of funded investments

    Number of wastewater systems that have met or exceeded applicable regulations and guidelines as a result of funding

    Projects are incremental

    Total value of capital expenditures for water and wastewater system projects for 2016

    Total value of capital expenditures for water and wastewater system projects for 2017

B.3 FINAL PROJECT REPORT

The final report will include the following:

  1. All information required under Schedule B.1 (Project Progress Report)
  2. An attestation, signed by a delegated senior official, that:
    1. Projects have been completed;
    2. Federal funding was spent on Eligible Expenditures in accordance with the terms and conditions of the Agreement; and
    3. Project Incrementality has been respected.

B.4 FINAL OUTCOMES REPORT

The final outcomes report will include aggregated results on outcomes based on performance indicators identified in B.2 c) and d) against the baseline data provided in B.2 a).

SCHEDULE C - COMMUNICATIONS PROTOCOL

C.1 Purpose

  1. This Communications Protocol outlines the roles and responsibilities of each of the Parties to this Agreement, as well as those of the Ultimate Recipient, with respect to Communications Activities related to Projects.
  2. This Communications Protocol will guide all Communications Activity planning, development and implementation with a view to ensuring efficient, structured, continuous, consistent and coordinated communications to the Canadian public.
  3. The provisions of this Communications Protocol apply to all Communications Activities related to this Agreement and any Projects funded under this Agreement.

C.2 Guiding Principles

  1. Communications Activities undertaken through this Communications Protocol should ensure that Canadians are informed of infrastructure investments made to help improve their quality of life and that they receive consistent information about funded Projects and their benefits.
  2. The Communications Activities undertaken to recognize federal funding will take into account the financial value and duration of the Project(s) and the feasibility of mounting joint Communications Activities.
  3. the GNWT is responsible for communicating the requirements and responsibilities outlined in this Communications Protocol to Ultimate Recipients and for ensuring their compliance.
  4. the GNWT will communicate to Ultimate Recipients any deficiencies and/or corrective actions identified by Canada or by the Oversight Committee.

C.3 Joint Communications

  1. Canada, the GNWT and the Ultimate Recipient will have Joint Communications about the funding and status of the Project(s).
  2. Joint Communications related to Projects funded under this Agreement should not occur without the prior knowledge and agreement of all Parties and the Ultimate Recipient.
  3. All Joint Communications material will be approved by Canada and will recognize Canada's contribution under Schedule A (Program Details) and/or the Total Financial Assistance received for the Project(s).
  4. Each of the Parties or the Ultimate Recipient may request Joint Communications. The requestor will provide at least 15 business days' notice to the other Parties or the Ultimate Recipient. If the Communications Activity is an event, it will take place at a mutually agreed date and location.
  5. The requestor of the Joint Communications will provide the opportunity for the other Parties or the Ultimate Recipient to choose to participate and choose their own designated representative (in the case of an event).
  6. Canada has an obligation to communicate in English and French. Communications products related to events must be bilingual and include the Canada word mark and other Parties' logos. In such cases, Canada will provide the translation services and final approval on products.
  7. The conduct of all Joint Communications will follow the Table of Precedence for Canada as applicable.

C.4 Individual Communications

  1. Notwithstanding Section C.3 of this Communications Protocol (Joint Communications), Canada retains the right to meet its obligations to communicate information to Canadians about the Agreement and the use of funds through its own Communications Activities.
  2. Each Party may include general Program messaging and Project examples in their own Communications Activities. Canada, the GNWT and the Ultimate Recipient will not unreasonably restrict the use of, for their own purposes, Communications Activities related to Projects funded through the Agreement and if web- or social-media based, from linking to it.

C.5 Operational Communications

The GNWT and the Ultimate Recipient are solely responsible for operational communications with respect to Projects, including but not limited to: calls for tender, contract awards, and construction and public safety notices. Operational communications as described above are not subject to the Official Languages Act of Canada.

C.6 Media Relations

Canada and the GNWT will share information promptly with the other Party should significant media inquiries be received or emerging media or stakeholder issues arise to a Project or the overall fund.

C.7 Signage

  1. Canada, the GNWT and the Ultimate Recipient may each have signage recognizing their funding contribution to the Projects.
  2. Unless otherwise agreed by Canada, the GNWT or the Ultimate Recipient will produce and install a sign to recognize federal funding at each Project site in accordance with current federal signage guidelines. The federal sign design, content, and installation guidelines will be provided by Canada.
  3. Where the Ultimate Recipient decides to install a permanent plaque or other suitable marker with respect to the Projects, it will recognize the federal contribution and be approved by Canada.
  4. The GNWT agrees to inform Canada of sign installations. 
  5. If erected, signage recognizing the federal contribution will be installed at the Project site(s) thirty (30) days prior to the start of construction, be visible for the duration of the Project, and remain in place until thirty (30) days after construction is completed and the infrastructure is fully operational or opened for public use.
  6. If erected, signage recognizing the federal contribution will be at least equivalent in size and prominence to Project signage for contributions by other orders of government and be installed in a prominent and visible location that takes into consideration pedestrian and traffic safety and visibility.  
  7. The Ultimate Recipient is responsible for the production and installation of Project signage, or as otherwise agreed upon.
  8. In the case of Projects where the deliverable is a document, such as but not limited to plans, reports, studies, strategies, training material, webinars, and workshops, it will clearly recognize Canada's contribution under Schedule A (Terms and Conditions) and/or the Total Financial Assistance received for the Project(s).

C.8 Communicating with Ultimate Recipients

The GNWT agrees to facilitate, as required, communications between Canada and the Ultimate Recipient for Communications Activities.

C.9 Advertising Campaigns

Recognizing that advertising can be an effective means of communicating with the public, Canada and the GNWT may, at their own cost, organize an advertising or public information campaign related to this Agreementor eligible Projects. However, such a campaign will respect the provisions of this Agreement. In the event of such a campaign, the sponsoring Party or Ultimate Recipient will inform the other Parties or Ultimate Recipient of its intention no less than twenty-one (21) working days prior to the campaign launch.

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