2014 New Building Canada Fund: National Infrastructure Component
Project Business Case Guide for Proposed Projects
Required Information

Please provide detailed information about the project which includes the following information:

Project Description

Recognizing that funding for infrastructure on-reserve will continue to be delivered through Aboriginal Affairs and Northern Development Canada, any Aboriginal community or organization, including a First Nation, may submit proposals under the $4 billion 2014 New Building Canada Fund – National Infrastructure Component for projects aligned with the parameters of the program, and with benefits extending beyond the reserve community.

  • The name of your project and the eligible category and subcategory under which the proposed project falls. Please refer to Annex A for a full list of eligible investment categories and related subcategories.
  • A detailed description of the project design, all project components and the work to be carried out (new construction, renewal, rehabilitation or material enhancement), including maps and diagrams showing the location, and phases (if the project is part of a larger master plan or project).
  • A description of how the proposed project will achieve, in a significant way, one or more of the following federal objectives:
    • Generating or facilitating incremental economic activity;
    • Reducing potential economic disruptions or foregone economic activity;
    • Generating productivity gains for the Canadian economy; or,
    • Providing benefits that extend beyond the provinces or territories where the project would be located.
  • An indication if land has been or will be secured for the project.
  • A project timeline, including the estimated start date and completion date, from design through to substantial completion and commissioning, of all project components, and including timelines for contract tendering, where possible.

Minimum Federal Requirements

  • A description of how the project meets the category-specific minimum federal requirements as outlined in Annex A.
  • If your project involves newly constructed or materially rehabilitated infrastructure intended for use by the public, please confirm that the project provides appropriate access for persons with disabilities, including meeting the requirements of the Canadian Standards Association Technical Standard Accessible Design for the Built Environment (CAN/CSA B651-04) or, subject to the Minister's approval, any acceptable or similar provincial or territorial standards (please describe any variances to this requirement and plans to achieve compliance).
  • If your project involves a newly constructed or materially rehabilitated building, please confirm that the building meets or exceeds the energy efficiency requirements of the Model National Energy Code for Buildings, where applicable (please describe any variances to this requirement and plans to achieve compliance).

Project Outcomes and Benefits

Tips for selecting performance indicators

  • Ensure that the indicator(s) can measure meaningful progress towards achieving the outcome(s) and benefit(s) of your project at substantial completion, as recipients will be required to report on the results at that time.
  • If possible, leverage from existing performance indicators currently being used for other reporting requirements rather than create new ones.
  • A description to demonstrate, and quantified where possible, that the project meets one or more of the category-specific outcomes and benefits as outlined in Annex A. This description must propose one or two performance indicators for each of the identified category-specific outcomes and benefits that will be used to report on results.

Eligible Recipient(s)

  • Please provide information that clearly identifies the eligible recipient, including evidence substantiating the incorporation of their legal entity, where appropriate, and identify any partners involved in the project (such as a province, territory, municipal or regional government, band council, public sector body or private sector). Please also confirm who will own, operate and maintain the infrastructure asset once completed. Please refer to Annex B for information about eligible recipients.

Project Governance

  • A description of the governance and oversight structure for the project, including roles, responsibilities and accountabilities for project implementation from planning and design through to the construction phases of the project.

Encouraging Asset Management Planning and Life-Cycle Cost Assessments

Budgets 2013 and 2014 committed to encourage all jurisdictions to undertake life-cycle cost assessments and asset management planning. Recognizing that jurisdictions may take differing approaches, Infrastructure Canada is interested in collecting information on whether projects submitted for consideration under NBCF-NIC are subject to a formal asset management planning process.

Please provide answers, to the questions below, as part of your Business Case. This information will not affect project eligibility and is being requested for information purposes.

  1. Has the proposed project been identified as a priority in a longer-term plan such as a municipal/regional, transportation, or strategic master plan? (Y/N, name of plan)
  2. Will the ongoing management of the proposed project be subject to an asset management planning process? (Y/N, name of plan/process)

Financial Requirements

Please provide project financial details including the following:

  • An outline of all project components and their total estimated expenditures.
    • This should include a financial breakdown, by component, of capital and soft costs (i.e. planning and assessment costs), eligible and ineligible expenditures, and the contingency amount that has been planned. Please refer to Annex C for a detailed list of eligible and ineligible expenditures, and Annex E for an example of a financial table.
  • An indication as to the level of confidence, degree of accuracy and appropriate level of contingency of the proposed cost estimates.
    • Project expenditure estimates should be current. Please specify when they were prepared, and by whom.
  • An identification of all proposed funding sources as well as an assurance that funding to undertake and complete the project has been secured.
    • Funding assurance may include, but is not limited to a letter from a Chief Financial Officer/Chief Administrative Officer/Treasurer, a letter from a financial institution, or a Council Resolution of budget allocations.
  • An estimated expenditure profile reflecting total eligible expenditures, by fiscal year and by funding source. An example of an expenditure profile has been provided in Annex E.
  • Assurance of capacity to operate and maintain the service or investment on a sustainable, long-term basis, where appropriate for complex projects and when the recipient is a not-for-profit organization or from the private sector.

Cost-sharing, Stacking and Limits to Federal Contribution

For projects located in the provinces, or ITS projects located in the U.S., the maximum federal contribution from all sources will be one-third (33.33%) of the total eligible costs for each project funded, with the following exceptions:

  • For traditionally-procured projects in the Highways and Major Roads or Disaster Mittigation categories where the asset is provincially-owned, and those in the Public Transit category, the maximum federal contribution from all federal sources will be fifty per cent (50%) of the total eligible costs; and
  • For all projects twhere the recipient is from the for-profit private sector, the maximum federal contribution from all federal sources will be twenty-five per cent (25%) of the total eligible costs.

For projects located in the territories, the maximum federal contribution from all federal sources will be three-quarters (75%) of the total eligible costs of a project, with the following exception:

  • For all projects where the recipient is from the for-profit private sector, the maximum federal contribution from all federal sources will be twenty-five per cent (25%) of the total eligible costs.

Contributions to for-profit, private sector bodies through the NIC will be considered only when these projects will be for public use or benefit. Recipients will be required to demonstrate the broader public benefits of the project.

For projects advanced by a First Nations recipient, with regard to financial support that the First Nation receives from Aboriginal Affairs and Northern Development Canada (AANDC), only funding received from the First Nations Infrastructure Fund would be counted towards the federal stacking limits for NIC. All other sources of funds the First Nation receives from AANDC would not count towards the stacking limits.

Legal Requirements

The recipient is required to confirm the following legal requirements:

  • That the project will adhere to all applicable legislation and that all necessary permits and authorizations required for the project will be obtained (please describe any delays or variances to this requirement and plans to achieve compliance);
  • The status of and plan to complete an environmental assessment or review and Aboriginal consultation, where required. Please refer to Annex D for additional information and for the Environmental, Aboriginal Consultation and Project Location Questionnaire; and,
  • Assurance that the contract award process for eligible expenditures to be funded under the project is in accordance with the recipient's policies and procedures and will be transparent, competitive, fair, consistent with value for money principles, or in a manner otherwise acceptable to Canada, and if applicable, in accordance and consistent with the Agreement on Internal Trade and international trade agreements (please describe any variances to this requirement and plans to achieve compliance).

Project Risks and Mitigation Measures

  • Please describe any key challenges or risks that you have identified associated with implementing the project, and outline the measures and/or your capacity to mitigate these risks, including but not limited to:
    • Expenditure increases (e.g. the price of steel rises sharply);
    • Project delays;
    • Risk of scope change (due to, for example, results of environmental assessment);
    • Public sensitivity; and,
    • Risks related to natural hazards and/or climate change that could have an impact on the project during construction or once completed.
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